Finance and Office Manager

We are looking for a Finance & Office Manager, who will be responsible for the financial processing of transactions for the Company. Duties include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping. The role will further coordinate our payroll processing.

Note:

This is a hybrid role.
Daily and Monthly Responsibilities  Accounts Receivable   Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements
General ledger activities including preparing A/R and A/P related journal entries
Accounts Payable   Processes and enters all A/P invoices and expense reports into Quick Books, including ensuring correct GL Account coding.
Mail/Distribute signed checks including assembling check payment advice to invoices
Assists with reconciling vendor statements, including asking vendor for missing invoices we do not have.
Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline.
Review employee expense reports and ensure receipts are attached and approvals received
Files, maintains, and distributes accounting documents, records and reports.
Performs other duties as required to support Accounting and HR Department.
Analyzing workflow processes
Payroll   Processes, posts and edits new hires
Review employee time punch edits made by managers to ensure accuracy and consistency
Provide assistance with problem troubleshooting and resolves employee pay discrepancies
Maintain contact with any vendor to investigate discrepancies, resolve issues
Manage payroll files and other record keeping
Administer payroll, calculate stat holiday, vacation pay
Office Management   Supports company operations by maintaining office systems and supervising staff.
Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
Sets up onboarding for all new hires
Inventory of office supplies
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Handle internal employee vacation requests
Contributes to team effort by accomplishing related results as needed.

Skills and Qualifications   Bachelor’s degree in business, accounting, or related field - ideal.
Strong leadership skills
Must be detail oriented
Graduate in Accounting or Finance with bachelor’s degree or higher - ideal.
Minimum 4 years experience in accounting and/or similar roles.
Competency with Quick Books Online - ideal.
Comfortable with math and calculations
Good listening and communication skills
Strong ethics
Ability to work independently and as part of a team
At Leap we are an  Equal Opportunity  and Affirmative Action employer . That means all applicants will be considered for  employment  without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Leap will not tolerate any discrimination or harassment based on any of these characteristics. Leap encourages applicants of all ages.

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