Clerk Accounts Payable; GTA; Job Toronto area,Ontario Canada,Accounting

Position: Clerk Accounts Payable (GTA) (Contract)

Overview

The Accounts Payable Clerk completes vendor payments by verifying entries and comparing system reports to balances; analyzing invoice/expense reports; recording entries; monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies; insuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses.

Primary Responsibilities

Prepare billing information and verify any changes to support accurate and efficient billing process and financial close

Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts

Input and process transactions into electronic accounts receivable and billing systems

Answer trade billing questions and troubleshoot billing issues and inquiries

Paying bills and invoices in accordance with established methods and procedures

Maintaining accurate records of all Accounts Payable transactions

Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts

Following proper procedures and taking direction from senior staff; developing technical skills

Disburse payment to suppliers, vendors and employees

Perform timely account reconciliation by verifying entries and compare to balances

Confirm that the appropriate general ledger codes have been entered on each trade invoice

File all trade invoices each day in the appropriate files after they have been vouchered

Contact suppliers or division for appropriate documentation to process invoices

Verify trade invoices by reconciling monthly statements and related transactions

Ensure correct approval, sorting, coding and matching of invoices/receipts

Ensure all legal and business licenses are renewed in accordance with state and federal laws annually

Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers and other departments

Perform other job-related duties as assigned

Additional Primary Responsibilities

Minimum Qualifications

Bachelor’s degree in business, Mathematics, Finance, or Accounting, preferred but not required

1-3 years of experience in an accounting role; or an equivalent combination of education and experience.

Strong ability to analyze, manipulate, and interpret data sets, transforming them into clear, concise insights and actionable recommendations that can be effectively communicated to stakeholders nice to have.

Strong quantitative and analytical skills, verbal and written communication skills.

Advanced proficiency in Microsoft Office is required – Word, Excel, Power Point, and Outlook.

Ability to streamline processes to create efficiencies.

Interpersonal skills necessary to establish and maintain effective working relationships with co- workers, other business areas, and government agencies.

Planning and organizational skills necessary to coordinate workload around multiple assignments.

Energetic, adaptable, and able to work with a strong sense of urgency in a fast-paced, dynamic environment.

Physical Demands

Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine

Physical demands with activity or condition may include occasional to rare amount of time include walking, bending, reaching, standing, and stooping

May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs


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