Administrator, Accounting and Payroll

With over 34,000 registrants, the Ontario College of Social Workers and Social Service Workers (“the College”) is the regulatory body for social workers and social service workers in Ontario. Our mandate is to serve and protect the public interest through self‑regulation of the professions.

Are you interested in joining a dynamic team dedicated to protecting the public and promoting ethical and professional practice? Are you a highly motivated professional looking for a challenge? Take the next step in your career with us.

We are seeking an Administrator, Accounting and Payroll, who is eager to make an impact and play a key role in supporting the College’s financial operations. Reporting to the Director, Human Resources and Corporate Services, this is a new position that supports the Manager, Finance with general accounting, financial reporting, payroll preparation, and process improvements. The ideal candidate has excellent organizational and analytical skills and will use accounting and HRIS/payroll software to support financial reconciliations and reporting, and collaborate with Human Resources on benefits and pension administration.

• Manage vendor records and contracts, and resolve any discrepancies.
• Assist with processing and reconciling accounting activities, including accounts receivable, accounts payable and financial transactions, while ensuring accurate documentation.
• Assist and prepare payroll and related reconciliations in the HRIS/payroll system.
• Review and audit expense and per diem reports for relevance and accuracy.
• Analyze and audit financial data to identify trends, report discrepancies, and suggest improvements.
• Record and maintain accurate financial data and transactions in Business Central, while running data analysis, and leveraging the system’s capabilities to streamline and automate processes, where applicable.
• Assist in the preparation of cyclical and ad hoc financial reports.
• Contribute to budgeting and forecasting activities.
• Collaborate with Corporate Services to maintain and record fixed assets.
• Collaborate with Human Resources and act as Benefits Administrator for enrolment and termination of plan members and remit premiums and contributions.
• Maintain accurate employee data related to salaries, deductions, employee status and benefits administration.

• A post‑secondary degree in Accounting, Finance, Business Administration or related field.
• Minimum 3 years experience in full cycle accounting, payroll or related finance roles.
• CPA designation in progress is considered an asset.
• Proficiency with accounting and HRIS/payroll software (Business Central and ADP), or demonstrated ability to learn new applications quickly.
• Experience working with not‑for‑profit, regulatory or charity organizations is an asset.
• Knowledge and understanding of payroll regulations, accounting principles, tax regulations and familiarity with financial auditing practices.
• Proven experience with payroll preparation (e.g. earnings, deductions, statutory requirements, top‑up payments, record of employment).
• Demonstrated ability to take initiative, work independently, exercise good judgment and seek support as necessary.
• Exceptional communication and active listening skills, with the ability to confirm and clarify information.
• Demonstrated experience with handling sensitive and confidential information.
• Demonstrated ability to manage routine and standardized tasks, set priorities, and meet deadlines.
• Accuracy and attention to detail are critical.
• Demonstrated skill in using Microsoft 365 tools effectively, with an interest in exploring and adopting new technologies.

Ethical
:
Behaving in a manner that is equitable, inclusive, respectful, kind and upholds the dignity of all individuals.

Accountable
:
Serving and protecting the public by remaining responsible, responsive and transparent.

Effective
:
Conducting and providing service in a timely, efficient and impactful manner.

Community‑centred
:
Collaborating with diverse perspectives, interests, and identities to…