Business Services Manager

We’re seeking a Business Services Manager to oversee internal operations and keep our firm running smoothly. This role blends office management, financial administration (including invoicing), and HR support. It’s ideal for someone who thrives in a dynamic small-business environment and enjoys being the organizational hub.

Business and Office Operations: Manage day-to-day office operations and serve as the primary point of contact for staff, vendors, and visitors; maintain office supplies and vendor relationships; coordinate meetings, travel, and company events; and support project teams with administrative tasks and document preparation.

Financial Administration (AP/AR + Invoicing): Process vendor invoices, employee expenses, and credit card reconciliations; maintain accurate AP records and ensure timely payments; prepare and send client invoices in coordination with project managers; track receivables, monitor aging reports, and follow up on outstanding payments; support month-end and year-end financial processes; use Quick Books for accounting, billing, and financial recordkeeping.

Human Resources Support: Assist with recruitment, job postings, and interview scheduling; manage onboarding and offboarding processes; maintain employee records and support benefits administration; coordinate performance reviews and training activities; ensure compliance with company policies and employment regulations; use Quick Books for HR documentation and employee information management.

Other duties as assigned

• Bachelor’s degree in business administration, accounting, or other related field.
• A minimum of 10 years of experience in office management, business operations, or administrative support
• Experience with AP/AR and invoicing
• Familiarity with HR administrative tasks
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficiency with Quick Books (HR + accounting functions)
• Proficiency with Microsoft Office

PPB offers a competitive compensation package commensurate with candidate’s qualifications. Benefits include paid time off, health insurance, maternity/paternity leave, 401(k), professional development opportunities, and the potential to earn annual performance bonuses.