Commercial Leasing Administrator & Executive Assistant

Osborne Construction Commercial Leasing Administrator & Executive Assistant

INDUSTRY: Commercial Real Estate / Commercial Construction

EMPLOYMENT TYPE: Full-Time (In-Office) | Topeka, KS

BE THE ORGANIZED, ADAPTABLE PROFESSIONAL WHO KEEPS OUR PROPERTIES -- AND OUR LEADERSHIP -- MOVING FORWARD.

Do you thrive in a role where every day looks different? Love keeping people, projects, and properties on track? D.F. Osborne Construction, Inc. is looking for an experienced, detail-oriented Commercial Leasing Administrator & Executive Assistant to oversee day-to-day operations of our Topeka-area properties while supporting our leadership team with key administrative and leasing responsibilities.

This position blends commercial property management and leasing expertise with executive-level administrative support, ideal for someone who enjoys variety, independence, and being the go-to person who keeps everything running smoothly.

ABOUT US

Osborne Construction is a Topeka, KS-based general contractor operating in more than 40 states. We serve clients in three primary sectors: design-build commercial/industrial construction, facilities maintenance, and EV charging infrastructure installation.

We believe quality, integrity and dependability aren't just values -- they're the way we work. Our people are what make us strong, and we invest in creating a culture that supports innovation, accountability, and performance. We're not a faceless corporate firm, we're a hands-on, people-first company that believes in doing things right and building long-term relationships with both property owners, tenants, and clients.

To learn more about who we are and what we do, visit

YOU MAY BE A GREAT FIT IF YOU:

• Have a background in commercial property management or leasing and want to use that experience in a dynamic, hands-on role.
• Enjoy balancing big-picture coordination with daily details and deadlines.
• Take pride in providing exceptional tenant and client service.
• Are proficient in Quick Books Online and comfortable managing property-related finances.
• Thrive in an environment where flexibility, communication, and initiative are key.

WHAT YOU'LL DO

As the Commercial Leasing Administrator & Executive Assistant, you'll play a dual role: managing the daily operations of our local properties and supporting our President with administrative and organizational needs.

In this role, you will:

• Manage day-to-day operations of commercial and industrial properties, ensuring tenant satisfaction and timely maintenance response.
• Prepare, track, and renew lease agreements, coordinate with ownership and tenants on terms and compliance.
• Schedule property inspections, vendor services, and repair work orders; review invoices for accuracy.
• Record rent payments, deposits, and property expenses in Quick Books Online.
• Market vacant spaces, schedule tours, and assist in leasing negotiations and documentation.
• Maintain organized property files, financial records, and service contracts.
• Provide high-level administrative support to the President including scheduling, correspondence, and project coordination.
• Answer phones, greet visitors, and assist with general reception duties as needed.
• Handle confidential information with discretion and professionalism.
• Support internal teams including Operations and Human Resources by assisting with various administrative tasks and special projects.

WHAT YOU NEED TO BRING

• 3+ years of commercial or industrial property management experience (required).
• Experience managing lease agreements, renewals, and tenant relations.
• Proficiency with Quick Books Online and general accounting processes.
• Excellent communication, organization, and time-management skills.
• Comfort learning and using cloud-based systems and digital tools (Microsoft Office).
• Professional demeanor and ability to work independently with minimal supervision.
• Valid Driver's License and ability to work in-office during normal business hours.
• Must pass pre-employment drug screen and background check.

COMPENSATION & BENEFITS

• $/hour depending on experience
• Medical, dental & vision insurance (company-shared premiums)
• 3-weeks Paid Time Off (PTO) on accrual basis
• Paid holidays
• 401(k) with 3.5% employer match (Safe-Harbor plan)
• Flexible Spending Account (FSA)
• Supportive company culture with growth opportunities

READY TO GROW WITH US?

If you're ready to bring your property leasing experience and organizational skills to a growing, people-first company, we'd love to hear from you. Apply today and help us build something great together.

D.F. Osborne Construction, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, or any other status protected by applicable law. We actively encourage women, minorities, veterans, and individuals with disabilities to apply.