Project Manager, Program ​/ Project Manager

Project Manager + Administrative Coordinator Commercial Roofing Operations

Location:

Toms River, NJ (On-site)

Compensation: $60,000–$90,000 annually

Employment Type:

Full-Time

Our Client is a commercial roofing contractor serving New Jersey and Connecticut markets for nearly a decade. We specialize in low-slope roofing solutions for retail, industrial, and institutional properties. Our reputation is built on transparent project scopes, precise execution, and proactive client communication.

We seek a Project Manager/Administrative Coordinator to manage daily project operations and administrative functions, enabling our Senior Project Manager to focus on strategic oversight and quality assurance. This position requires someone who excels at maintaining project momentum through systematic documentation, proactive communication, and meticulous coordination.

• Maintain comprehensive project records across multiple platforms (Whats App, Click Up, Loom, Company Cam, Google Drive)
• Organize and track all project correspondence, photos, reports, and technical documentation
• Ensure all project data remains current and accessible to relevant stakeholders
• Compile measurement data, inspection findings, and material specifications for estimates
• Coordinate vendor quotations and maintain pricing documentation
• Draft and refine Scope of Work documents with complete technical specifications
• Update project estimates to reflect scope modifications

Daily Operations & Communication

• Deliver comprehensive daily project status reports via Whats App to Senior PM and stakeholders
• Coordinate project setup including material verification, delivery scheduling, and site staging
• Monitor project milestones, permit status, and inspection schedules
• Identify and elevate potential delays or resource conflicts before they impact timelines

Cross-Functional Coordination

• Facilitate communication between field teams, clients, subcontractors, and vendors
• Ensure all parties maintain alignment on project scope, schedule, and quality standards
• Coordinate resource allocation and scheduling across multiple concurrent projects

Success Metrics

• All projects complete within scheduled time frames and approved budgets
• Zero delays attributed to documentation or communication gaps
• Field teams consistently equipped with proper materials and clear directives
• Proactive issue identification prevents rework and schedule impacts
• Seamless project workflow from initiation through closeout

• Minimum 2 years project coordination or administrative experience in construction environment
• 5+ years preferred
• Commercial roofing or construction industry experience strongly preferred
• Advanced proficiency in Google Workspace applications
• Experience with project management software and mobile documentation platforms
• Ability to quickly master new technology systems and workflows

• Exceptional organizational capabilities with proven ability to manage multiple priorities
• Strong written and verbal communication skills
• Detail-oriented approach with commitment to accuracy
• Ability to maintain composure and productivity in fast-paced environments
• Proactive problem-solving mindset
• Demonstrated reliability and accountability