Project Coordinator; Mon-Thurs

Overview

The Part-Time SCC5 Project Coordinator provides administrative, operational, and coordination support to the SCC5 Project Manager in the execution of the Strengthening Community Colleges Training Grant (SCC5). This role focuses on day-to-day project support, documentation, scheduling, data organization, and internal coordination to ensure grant activities remain on track and compliant with federal and institutional requirements.

This part-time position is grant-funded, 28 hours per week (Monday to Thursday). Continued employment is contingent upon grant funding.

• Under the direction of the SCC5 Project Manager, the Project Coordinator will: support day-to-day coordination of SCC5 grant activities, ensuring alignment with established timelines and deliverables.
• Track project milestones, organize supporting documentation, and assist with grant reporting preparation.
• Coordinate communications and logistics among internal departments, consortium partners, and external stakeholders as directed.
• Schedule meetings, prepare agendas, take notes, and manage follow-up action items.
• Maintain organized records for participant tracking, compliance documentation, and internal reporting in AGS Prime software.
• Assist in identifying potential implementation issues and elevate concerns to the Project Manager.
• Support outreach and recruitment activities by coordinating events, materials, and communications in collaboration with College Relations.
• Draft, edit and format grant-related updates, internal memos, and website content as requested.
• Provide administrative and logistical support for the development and monitoring of project plans.
• Assist with updates to the SCC5 Grant Policy & Procedures Manual.
• Coordinate with IT and other relevant departments on technological needs for the project.
• Assist the Project Manager with budget tracking, procurement documentation, and financial record organization.
• Perform other duties as assigned in support of the SCC5 grant objectives.
• Ensure compliance with federal and institutional requirements throughout project activities.