Project Coordinator; Mon-Thurs

What You Will Do

• Support day-to-day coordination of SCC5 grant activities, ensuring alignment with established timelines and deliverables.
• Track project milestones, organize supporting documentation, and assist with grant reporting preparation.
• Coordinate communications and logistics among internal departments, consortium partners, and external stakeholders as directed.
• Schedule meetings, prepare agendas, take notes, and manage follow-up action items.
• Maintain organized records for participant tracking, compliance documentation and internal reporting in AGS Prime software.
• Assist in identifying potential implementation issues and elevate concerns to the Project Manager.
• Support outreach and recruitment activities by coordinating events, materials, and communications in collaboration with College Relations.
• Draft, edit and format grant-related updates, internal memos, and website content as requested.
• Provide administrative and logistical support for the development and monitoring of project plans.
• Assist with updates to the SCC5 Grant Policy & Procedures Manual.
• Coordinate with IT and other relevant departments on technological needs for the project.
• Assist the Project Manager with budget tracking support, procurement documentation, and financial record organization.
• Perform other duties as assigned in support of the SCC5 grant objectives.

• Associate's degree with a minimum of three (3) years of administrative, project coordination, or related experience.
• Demonstrated organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and cloud-based collaboration and data management tools.
• Experience managing multiple tasks with competing deadlines in a team-based and/or independent environment.

• Bachelor’s degree in Education, Public Administration, Business, or a related field.
• Experience supporting federal or state grant-funded initiatives.
• Familiarity with higher education or workforce development systems.
• Knowledge of project management tools.
• Bilingual or multilingual communication skills a plus.

• Personal Time Off:
  Generous time off each fiscal year, prorated share of allotted time off for mid-year appointments.
• Vacation:
  Twenty-five (25) days.
• Sick:
  Thirteen (13) days.
• Holidays:
  Fifteen (15) college recognized holidays.
• Pension Benefits:
  Participation in the New Jersey State Pension System is required of eligible employees. This position is only eligible for the Defined Contribution Plan (DCRP). For more information visit https://(Use the "Apply for this Job" box below)..
• Employee Assistance Program (EAP):
  Free, confidential mental health support services available to all employees.