Registrar - Tomball High School

Registrar - Tomball High School -  School Year

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Job : 5561164

Final date to receive applications: Posted until filled

Posted: Mar 02, 2026 6:00 AM (UTC)

Starting Date: Immediately

Primary

Purpose:

Supervise staff and manage the registrar/computer service coordinator’s office including PEIMS reporting, grades, class rank/gpa, transcripts, enrollment statistics, certifying graduates and maintaining a permanent record for all students past and present. Supervise the maintenance of all areas of student scheduling into Finance Plus and coordinate printing of all documents needed for the campus. Act as the liaison between the campus and central office for all Finance Plus needs.

Qualifications:

Education/Certification:

High school diploma or equivalent

Special Knowledge and

Skills:

Ability to maintain accurate and auditable records
Ability to use personal computer and software to develop or maintain spreadsheets and databases, and word processing
Proficient typing, keyboarding, and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills

Experience:

One to three years experience clerical experience, preferably in public education environment

Major

Responsibilities and Duties:

• Project a caring, supportive attitude toward students to foster a desire in each student to achieve their highest potential.
• Maintain a positive working relationship with faculty, administrators, counselors, and peers to nurture the mission of the campus.
• Communicate effectively with parents and the community to project a positive image that enhances the mission of the campus.
• Maintain positive open line of communication with central office personnel to ensure this campus the support needed to maintain and enhance technological capabilities.
• Provide support and awareness of district and community needs and take action to support them.
• Supervise clerks and manage the registrar’s office.
• Liaison with Pinnacle technician and MIS department at central office for Finance Plus problems.
• Prepare and submit orders for paper, forms and supplies annually for the registrar’s office.
• Coordinate with the lead counselor and principal the development of the course catalog and master schedule for student scheduling.
• Supervise the technical clerks in the development and maintenance of the course catalog and master schedule in the Pentamation system for student scheduling, teacher scheduling and all support data.
• Serve as the campus PEIMS coordinator responsible for the collection, input and maintenance of all PEIMS data relative to campus such as student demographics, scheduling, attendance, and student placement in special programs such as Special Education, At-Risk, G/T, ESL, and Bilingual. Supervise the verification process of PEIMS report for AEIS report.
• Coordinate with the building principal, Pinnacle technician, and MIS department all grading cycles.
• Supervise the technical clerks in processing the grade corrections, for generation of student report cards and all support data required for administrators and the district.
• Maintain records required by policy regulation, law, or good practice.
• Supervise the entry and withdrawal process for students.
• Supervise the maintenance of student enrollment totals for the campus and submit monthly enrollment reports to building principal and district office.
• Supply general information about Tomball ISD, Tomball High School, and Tomball Memorial High School eligibility for enrollment, transportation, cafeteria services, and other information as needed.
• Supervise microfilming of student records at Harris County Department of Education annually and coordinate storage of these records according to state guidelines at the Baker Street facility.
• Supervise processing of new student entrance grades. (Evaluate and determine number of credits earned, convert alpha to numerical grade changes, if necessary, and distribute to teachers, counselors and technical aides for recording in gradebook and Pentamation for report cards and transcripts.)
• Supervise the collection of all grades and determine the validity of courses to be included in class rank, GPA, and…