Manager of Procurement & Contracts

Summary

The primary purpose of this position is to manage procurement activities covering supply, services, and construction for the Authority. The incumbent will draft and negotiate contracts, develop procurement policies, and implement and maintain department procedures.

Manager of Procurement and Contracts

Manager

Chief Financial Officer

Finance

Salaried;
Exempt
Non-Union

Full-Time

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

• Manages the work of staff including assigning, planning, and reviewing work, evaluating work performance and completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, selecting new employees, training staff, acting on employee problems, and recommending and implementing discipline.
• Establishes, modifies, and maintains written procurement policies for the Authority; ensures policy compliance with HUD regulations and federal and state statutes.
• Develops performance standards regarding procurement in association with project-based management initiatives; assists all departments in establishing pro-active contract compliance practices, procedures, documentation, etc.
• Assists with assigned procurement activities in the affiliated Lucas Housing Services Corporation, including, but not limited to, assisting in sealed bidding for comprehensive renovations of selected inventories.
• Conducts sealed biddings of projects for the Real Estate Development and Modernization department; attends weekly progress meetings.
• Prepares resolutions for procurements needing the approval of the Board of Commissioners prior to the award of a contract.
• Facilitates the preparation and administration of all procurement documents, including, but not limited to, Requests for Proposals, Invitation for Bids, Requests for Quotations, Indefinite Quantity Contracts and/or any procurement processes; implements standardized procedures, noting solicitation sources and submission schedules.
• Identifies and implements advertisement standards and monitors for compliance, including MBE/WBE participation.
• Drafts and/or oversees the preparation of all contracts, ensuring the Authority’s interests are protected.
• Coordinates procurement-related meetings, including, but not limited to, pre-submission conferences and proposal debriefings.
• Maintains and manages certificates of insurance for contractors performing work on LMHA property.
• Prepares detailed monthly reports on all LMHA contracting and procurement activities; provides analysis and recommends adjustments to Senior Vice Presidents as needed.
• Meets all job safety requirements and all applicable OSHA/PERRP safety standards that pertain to essential functions and maintains licenses and certifications as required.
• Performs other duties as assigned.

Bachelor's Degree in business administration or related field and a minimum of five (5) years of experience in procurement and contract administration, with a minimum of one (1) year in a supervisory capacity. Experience in public sector procurement is desirable. An equivalent combination of education and experience may be considered. Must possess a valid Ohio or Michigan driver’s license and be insurable under the Authority’s plan.

To perform this job successfully, the employee should have strong computer skills (e.g. MS Word, Excel, PowerPoint, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment;

moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment. The noise level in the work environment is usually moderate.

This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.