Legal Secretary - Child Support Enforcement Agency

Description

We are seeking a highly skilled and detail-oriented Legal Secretary to join our team. Under the direction of the Legal Support Staff Supervisor or designee, this position is responsible for independently preparing advanced-level legal correspondence and documents—such as legal briefs and affidavits—within strict deadlines. The role requires excellent organizational skills, the ability to prioritize tasks, and a strong understanding of legal terminology and procedures.

Why Join Us?

• Starting Pay: $18.70/hour
• Pay Increase: $19.63/hour after successful completion of a 180-day probationary period, with annual increases thereafter
• Full-Time
  
  Schedule:
  
  Includes a paid lunch hour
• Comprehensive Benefits Package: Medical, prescription, dental, and vision coverage
• 15.5 Paid Holidays annually
• Vacation: 80 hours annually after one year of service
• Personal Leave: 40 hours per year
• Sick Leave: Accrues bi-weekly, up to 120 hours per year
• Retirement: 14% employer contribution to OPERS (Ohio Public Employees Retirement System)
• Insurance: Employer-paid life and accidental death & dismemberment coverage
• Flexible Spending Account option available

Key Responsibilities

• Prepare and format complex legal documents (e.g., complaints, motions, affidavits, briefs) independently and under time constraints
• Perform word processing and document formatting using Microsoft Word and other software
• Conduct fact-checking and assist attorneys with case preparation
• Proofread legal documents for accuracy and consistency
• Communicate professionally with clients, court staff, and opposing counsel
• Organize and maintain electronic legal records
• Manage calendars, including court dates and training schedules
• Perform general office duties: filing, copying, faxing, and mail handling
• Prioritize and complete assignments with minimal supervision
• Assist in training new staff
• Utilize CSEM as it relates to job responsibilities
• Attend all mandatory meetings and perform other duties as assigned

Knowledge, Skills & Abilities

Knowledge of:

• Microsoft Office Suite (Outlook, Word, Excel) and state computer systems
• Legal terminology, court procedures, and document formatting
• Office practices, mail procedures, and equipment usage

Skilled in:

• Legal document preparation and proofreading
• Time management and multitasking
• Oral and written communication
• Attention to detail and accuracy

Ability to:

• Work independently and collaboratively under pressure
• Prioritize and manage multiple assignments
• Maintain confidentiality and professionalism
• Create and modify templates and forms
• Resolve routine issues and maintain accurate records

Qualifications

Minimum Qualifications

• High school diploma or GED
• Associate degree in legal secretarial sciences or two (2) years of experience in a legal secretarial role within a law firm or government office
• Typing speed of 55 words per minute (corrected)