Legal Secretary & Receptionist

Legal Secretary & Receptionist – Family department

Wellington – Salary dependent on experience

Our well-established client is looking for a Legal Secretary & Receptionist to join their Family team at their Wellington Office.

The ideal candidate will have a legal background and be prepared to assist with reception tasks when required.

• To conduct matters on behalf of clients in a professional manner.
• To provide a friendly, courteous, knowledgeable and professional service and to protect the firm against service complaints by ensuring service is of the highest quality.
• To comply with the Policies and Procedures pursuant to the Office Quality Manual at all times. Have the ability to use a variety of software to support our case management system including Microsoft Word and 365, Outlook and Excel to produce correspondence, documents, presentations, records and accounts.
• Be responsible for diary management, together with booking appointments/meetings. Attending meetings where necessary and assist in note taking. Creating, photocopying and printing of documents.
• To oversee diary management for the meeting rooms, maintain meeting rooms and provide assistance to other members of staff when in meetings when covering the reception area. Informing the appropriate staff member of appointment attendances at the office in good time.
• Meeting all deadlines within the specified time frames and ensuring prompt response to telephone calls with accurate notes taken and recorded and passed to the appropriate staff member without delay.
• Assisting colleagues as own duties allow and in particular holiday and sickness cover, providing general support within the team/office/firm as required whilst adhering to the Equality and Diversity Policy of the firm.
• Handling all postal duties, including Royal Mail post, to include opening, dating, sorting and distribution, franking etc. Assisting colleagues with photocopying and printing of documents when covering the reception area.

• Previous experience within a similar role.
• Basic knowledge of Windows operating systems, Office 365.
• Ability to work independently and manage multiple tasks efficiently.

• Strong communication and interpersonal skills.
• Ability to manage time effectively and prioritise tasks.
• A team player with a positive and service orientated attitude.
• Willingness to learn and adapt to new technologies.

Office environment with occasional travel to other locations for support.

• Competitive salary
• Company health cash plan
• Enhanced annual leave
• Social events and seasonal gifts
• Recruitment referral scheme
• Ongoing professional development and training