Legal Assistant

This is a highly responsible secretarial and administrative position working for the City Attorney and Assistant City Attorney. Performs duties related to all aspects of a general law office, including administrative, clerical, and paraprofessional responsibilities. Incumbent must deal effectively and tactfully with the public and all levels of City employees. Position requires application of independent judgment and familiarity with City’s operation and its policies and procedures.

• Files all legal documents and pleadings through the Florida Courts E-filing Portal. Records City liens and satisfactions at the Clerk of Court.
• Research property information (liens etc.). Reviews and copies court records for exhibit purposes, assists the City Attorney in litigation preparation and the filing and collection of City liens.
• Types and finalizes ordinances and resolutions for the City and prepare accompanying reports to Council for City Council meetings.
• Schedules and maintains calendar to include hearings, proceedings, depositions, mediations and including attendance at city’s local board meetings and legal conferences. Schedules staff meetings as well as meetings with outside entities.
• Maintains general departmental and litigation files. Opens and closes new files as appropriate. Maintains open and closed file logs. Archives files. Keeps files up to date and accurate. Maintains original documents.
• Performs administrative/clerical duties including updating legal books and periodicals, processing invoices, and monitoring the department’s budget.
• Drafts routine memos or cover letters.
• Answers telephone calls and responds to inquiries.
• Performs related work as required.
• Orders office supplies as needed.>

• Knowledge of the operations and functions of a general law office. Knowledge of business English spelling and basic accounting. Knowledge of the principles and practices of office management.
• Ability to interpret rules, regulations, and policies and to use independent judgment in making decisions in accordance with established precedent. Ability to establish and maintain effective working relationships with employees and the public. Ability to type, the ability to transcribe materials using recording devices, according to the requirements of the hiring department.
• Skill in the use of standard office equipment and MS Office Suite software on personal computer equipment.

• High school graduate or equivalent diploma supplemented by secretarial training courses is required.
• Three (3) to five (5) years’ of progressively responsible legal secretarial experience.
• Associate’s degree in business or general education is preferred.
• A combination of education and experience may be considered.

Employee must be able to type 45 wpm and must have ability to transcribe material using recording devices, i.e. Dictaphone, when tested.

• Work is generally sedentary to light and may require exerting up to 50