Accounting & Operations Manager

Description

The Accounting and Operations Manager is responsible for overseeing the financial operations and ensuring the accuracy, integrity, and reliability of Proven IT financials. This role reports to the VP of Finance at Proven IT. The Accounting and Operations Manager maintains standards, policies, and procedures for financial reporting, inventory management, and regulatory compliance. They prepare and review financial reconciliations and reports by collecting, analyzing, and summarizing financial data.

In addition, this position leads strategic planning related to accounting and operational policies, maintains robust internal controls, and provides timely, actionable financial insights to management to support informed decision-making.

• Establishes expectations, implements, and maintains systems, procedures, and policies to ensure adherence to company guidelines.
• Analyze, apply, and improve accounting policies, procedures, controls, and principles.
• Manages monthly closing of financial records and posting of all month end journal entries.
• Preparing and/or reviewing appropriate ledger entries and reconciliations.
• Reviews financial discrepancies by collecting and analyzing account information.
• Reviews income statement trends to ensure the accuracy of monthly financial statements.
• Oversee inventory, including costing, FIFO/LIFO (as applicable), and valuation.
• Ensure accuracy of inventory records through cycle counts and physical inventories working with the team in Colorado and Chicagoland.
• Analyze inventory variances (usage, scrap, obsolescence, and shrinkage).
• Establish and enforce inventory control policies and procedures.
• Establishes and administers tax policies and procedures.
• Prepares and files sales tax returns and ensure taxes are paid properly and on time.
• Manage preparation of annual 1099 tax reporting for necessary vendors.
• Provides accounting assistance to all staff; responds to financial questions/concerns to meet business needs; assist other departments as they develop strategies, establish objectives, and make decisions that could have a financial impact on the business.
• Works with external auditors and provides needed information for annual audits.
• Additional duties as assigned.

• Bachelor’s degree in accounting or related field
• 5 plus years of accounting and operations experience
• Knowledge of generally accepted accounting principles
• Previous leadership experience and skills
• High level of efficiency, accuracy, and attention to detail
• Strong analytical, problem solving and time management skills
• Excellent communication skills
• Expert in Microsoft Excel
• Up to 20% travel to the Colorado office

• Extended periods at a desk using computer and office equipment
• Frequent use of hands/fingers for typing and documentation
• Ability to sit for prolonged durations during recruitment and onboarding sessions
• Capable of lifting up to 15 lbs (e.g., orientation kits, materials)

After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents are eligible to enroll in health benefits utilizing the Cigna network. Health options include a choice of 2 PPO plans or a High Deductible Health Plan with employer contributions to a Health Savings Account (HSA). In addition, Dental benefits are available as well as a Vision PPO plan utilizing the Eye Med network.

Proven also offers voluntary worksite benefits including critical illness, hospital indemnity, accident coverage, short-term disability insurance, supplemental life and pet insurance. Additional offerings include an employee discount program, home and auto insurance services and commuter/transit FSA.

After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit, administered by Blue Cross Blue Shield, to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages…