Secretary​/Receptionist

JOB TITLE: School Secretary 2

IMMEDIATE SUPERVISOR: Principal and/or designee

FTE:8 hours per day (6 hours Secretary 2, 2 hours Receptionist
1)

Start Date:As soon as possible after hire

Under the supervision of the department administrator, helps support the secretarial and clerical needs of the school, manages the attendance of high school students.

The essential requirements and responsibilities of this position are listed below. Employees in this position must possess the ability to perform the essential functions of the position with or without accommodation.

• Respond appropriately in emergency and crisis situations
• Make independent decisions within established guidelines and reporting structure
• Communicate sensitive information to staff, students, parents, and community members as required
• Respect the confidentiality of administration, staff, students, and organizations of the community
• Follow the proper procedures for dispensing medication and giving first aid
• Complete simple to complex assignments with a minimum of instruction or supervision
• Use math skills to learn and adhere to the position's accounting needs including, but not limited to, purchasing procedures, budget allocations, and spreadsheets
• Use computer skills to learn district computer programs and systems
• Use modern professional secretarial skills to produce work in a timely fashion, properly formatted and accurate; assignments may include, but are not limited to, correspondence, technical and professional reports, newsletters, booklets, manuals, guides, schedules and forms
• Identify potential problems in the workplace and notify appropriate personnel
• Prioritize multi-tasks from a variety of sources, ensuring timely completion
• Assist in building and maintaining an office team to support the needs of the administration and schools
• Maintain a calm professional environment during times when interruptions, disruptions, and a stressful environment interfere with the flow of work

• Type letters, reports, forms, newsletters, handbooks, bulletins, memoranda and meeting minutes, including material of a confidential nature; write letters from rough notes or oral instructions; compose correspondence independently on routine matters not involving deviation from established policy
• Type instructional materials from handwritten rough drafts, oral instruction and other sources; duplicate, collates material as needed
• May type material that includes but is not limited to; daily bulletins, reports, general correspondence, programs, event calendars, schedules, newsletters and announcements
• Enter student data into computer database; employees in this position may be required to do extensive computer work
• Answer telephone and provides general information, relays messages, waits on students, staff, parents and general public
• Assist in recording general and confidential information in student files, sorts, and files, documents and records according to predetermined classifications while maintaining alphabetical index and cross-reference fields
• May provide students with information about various school and related activity policies and procedures, assist students in completing procedures associated with schedule changes, graduation, financial aid, college entrance tests and related activities
• May perform attendance tasks for students and staff as assigned
• Graduation from high school or completion of the GED certificate
• College level course work or completion from secretarial/business school preferred
• A current history of acquiring, skill building, computer programs, team building, workshops or seminars preferred
• Oregon Driver's license or ability to get to and from work in a timely manner and perform the essential functions of the position
• Current Medic or Red Cross First Aid Certificate
• Certification in medication dispensing, bee sting inoculations, and other health room standards that are required by federal, state, county and district policies(This may not be a function of this position, building determined)
• All employees must be able to communicate in an effective manner; employees with English as a second language must be able to communicate their need for clarification and/or interpretation of directions; employee should be willing to attend English class as requested by supervisor
• Understand district policies and procedures and all written and verbal communication between the school and district, home and community to meet educational standards of excellence
• This position may input or monitor department budget; preparing requests for purchases may be required
• Solve practical problems and deal with a variety of variables in situations where only limited standardization exists
• Interpret a variety of instructions furnished in written, oral, diagram or schedule form

The physical demands described here are representative of those that must be met by an…