Assistant Analyst

POSITION HIGHLIGHTS

• Analytical & Operational Support:
  Apply analytical, financial, and research skills to support Citywide facilities operations, including civic buildings, libraries, theaters, and municipal properties.
• Data-Driven Decision Support:
  Analyze operational, financial, and contract data; forecast needs; evaluate lifecycle costs; and identify opportunities to improve efficiency, compliance, and resource allocation.
• Cross-Department
  
  Collaboration:
  
  Partner with Public Works, other Finance Department Divisions, and external vendors to support facilities planning, contracts, and operational initiatives

The City of Thousand Oaks has an excellent opportunity for an Assistant Analyst within the Facilities Division of the Finance Department. This position supports the analytical, administrative, and operational functions of the Facilities Division, which oversees City Hall, the Civic Arts Plaza theaters, libraries, and other municipal facilities.

This role supports a range of analytical and operational responsibilities, including contract administration, procurement preparation, budgeting support, and data analysis. The Assistant Analyst applies analytical judgment to manage vendor contracts, prepare draft staff reports and RFP materials, and analyze operational information to support effective facilities operations.

The ideal candidate is organized, detail-oriented, self-motivated, and able to exercise discretion and independent judgment while balancing multiple priorities.

• Serve as a key administrative and analytical point of contact for the Facilities Division, ensuring accurate documentation, data integrity, and coordination across functions
• Conduct analytical research on vendors and suppliers, including cost comparisons, service levels, and performance metrics to support procurement decisions
• Monitor, evaluate, and analyze service contracts and agreements, ensuring compliance, performance accountability, and alignment with operational needs
• Assist with budget development, forecasting, tracking, and reconciliation by analyzing facilities-related operational and financial data
• Support contract and vendor management by tracking deliverables, evaluating vendor performance, and identifying opportunities for service and cost improvements
• Prepare analytical summaries, staff reports, correspondence, and data-driven materials to support facilities operations, projects, and policy decisions

• Possesses excellent written and verbal communication skills with the ability to translate technical and operational data into clear, actionable information
• Demonstrates strong organizational skills with exceptional attention to detail and accuracy while managing multiple analytical and administrative assignments
• Applies analytical thinking to evaluate vendor performance, costs, and service outcomes
• Works independently, follows projects through to completion, meets deadlines, and adapts to shifting priorities
• Collaborates effectively in a team environment and partners cross-departmentally to support operational and planning initiatives
• Holds a valid Class C California driver's license

A Bachelor’s Degree from an accredited college or university with major coursework in public administration, business administration, facilities management, or a related field.

Two years of experience in analytical, contract, or vendor management work, including bid solicitation, evaluation, and contract compliance.

At least 1+ years of experience performing analytical, research, or administrative work involving data analysis, reporting, or operational support, preferably in a public administration setting.