Campus Services Supervisor

Overview

University Background The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths.

As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person s dignity.

Position Details —
Campus Services Supervisor

• Position Category: Staff (Non-Exempt)
• FLSA: Non-exempt
• FTE: 1
• Location: Thousand Oaks

Under the direction of the Director of Campus Services, the Campus Services Supervisor is responsible for scheduling and satisfying logistical requirements (furniture, staging, etc.) of all events held by California Lutheran University and California Lutheran University clients.

• Meet or correspond with Cal Lutheran constituencies regarding prospective events and their support requirements; events can be either on a Cal Lutheran campus or at an off-site facility contracted for the specific purpose of holding a Cal Lutheran event.
• Schedule each event into Cal Lutheran's scheduling program ASTRA; manage the overall scheduling process to ensure that the requirements of different unrelated events (parking, available restrooms, event s furniture inventory, etc.) are available to support all events.
• Ensure that individuals scheduling university events are informed of systems to reserve catering and audio-visual needs. Coordinate with those departments to ensure that the event is successful.
• Manage procurement of vendor services needed for campus events such as tents, porta-potties, and generators; procurement must be in conformance with university purchasing practices.
• Represent the Campus Services Department at various institutional planning meetings for large special events or annual significant events such as commencement and homecoming.
• Monitor Campus Services  budget for specific events; inform Cal Lutheran client regarding budget status.
• Supervise student worker crews to ensure that Cal Lutheran events are properly set up; schedule crew member s hours; take appropriate supervisory steps including progressive discipline with members of the student worker crew.
• Supervise temporary part-time employees; work with the Director to schedule employee hours; manage Cal Lutheran hiring process in the event of an employee vacancy; take appropriate supervisory steps including progressive discipline with employees as needed.
• Coordinate needed infrastructure (such as electrical power), housekeeping and grounds keeping services, security, and parking control with appropriate Cal Lutheran departments.
• Effectively notify regular users of campus spaces that are affected by campus events and, if necessary, coordinate alternative space options for those users.
• At particular times when student or employee support staffs are unavailable, physically move tables, chairs, staging material, and other events. Physical effort will include loading materials into a van or truck, driving the materials to the event location, and placing the material appropriately.
• Act as the Director of Campus Services in the Director s absence.
• Perform other duties as assigned

E = Essential Duties

• Successful events coordination, scheduling, and set up
• Modern office practices, procedures and equipment
• Excellent oral and written communication skills
• Principles and practices of administration, supervision and training
• Managerial skills and experience
• Applicable laws, codes, regulations, policies and procedures
• Highly honed interpersonal skills using tact, patience and courtesy
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Computer proficiency in word processing, publishing and web software

• Plan, organize, control and direct campus events
• Demonstrate success in planning, coordinating and executing successful events within budget
• Work very effectively with a broad cross section of diverse faculty, administration, staff, alumni and volunteers
• Be assertive, self-confident, visionary and have the proven ability to move a group to a higher level of achievement
• Solve problems while motivating the group to successful outcomes
• Anticipate unspoken needs of particular events, and anticipate effects of events on regular campus users
• Present a very positive University image to various constituencies
• Communicate effectively both orally and in writing
• Read, interpret, apply and explain rules, regulations, policies and procedures
• Establish and maintain cooperative and effective working relationships with others
• Analyze situations…