Administrative Office Manager

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BLOC is a privately held development-stage biopharmaceutical company with a mission to create breakthrough protein-based drugs to save lives. Our lead product is an innovative solution to provide oxygen to tissues. Our culture is enthusiastic, proactive, and hard-working. We encourage critical thinking, working from the fundamentals, and exploring new ideas. Check us out at

We are looking for a motivated, organized, and hands-on Office & Administrative Manager to join our team.

The Office & Administrative Manager manages the physical office environment as well as areas of the general operation, including contracts, accounts payable, internal control and office administration. Good interpersonal skills, proficiency in working with contracts, numbers, and excel worksheet, attention to details, and ability to anticipate team members’ needs and proactively respond to them are good qualities to have. This position reports to the COO.

• Manage company’s calendar and events and coordinate internally and externally, ensuring meetings, deadlines, presentations, and other duties are carried out seamlessly.
• Coordinate travel arrangements (domestic/international) and manage itinerary changes (flights, car, hotel, and subsequent team communications), directions/mapping, and support in handling passport and visa issues.
• Effectively prepare weekly expense reports as required; follows policies and procedures, resolves auditor inquiries and engagement code reclassifications as needed. (Strong Excel skills are necessary).
• Draft/edit/proofread correspondence, presentations, client letters, briefing papers, reports ensuring that grammar, spelling, formatting/visual design are without error.
• Effectively use the firm s core technology applications, as well as develop/demonstrate solid knowledge of firm-wide and practice-specific tools, processes, and databases to position themself as an advocate and knowledge resource in these programs and support training others who are less skilled.
• Conduct basic information searches (e.g., via internet, internal sites, etc.) and maintain contacts and distribution lists (as needed).
• Oversee/complete production requests (including, copying, printing, faxing, binding, shipping, etc.).
• Coordinate and facilitate meetings as requested with scheduling, catering, and presentations.
• Oversee facility maintenance and vendor contracts and contracts in general.
• Participate in the development of projects, work methods and procedures for the office as needed and/or as assigned.
• Maintain inventory and order office supplies as needed.
• Assist Human Resources and IT with local on and off boarding of voluntary and involuntary terminations.
• Assist office employees and/or guests with troubleshooting IT equipment and/or escalating to IT as needed.
• Track office expenses/invoices as needed; coordinate with A/P to process promptly and within Finance policy.
• Assist with the retrieval and storage of offsite files and other documentation as requested, in accordance with current records management policy, procedures and best practices.

• Bachelor’s Degree is preferred;
  High school diploma required.
• Excellent interpersonal, verbal and written communication skills and the ability to work in a cross functional collaborative work environment.
• Strong attention to detail and excellent organizational skills.
• 5 – 7 years of administrative support experience, 3+ years of office administrative, preferably including 4 - 7 years in a top-tier professional services to senior leadership: MS Office skills are required.
• Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and accuracy.
• Establish and maintain strong working relationships at all corporate levels and with clients/stakeholders.
• Highly polished and professional demeanor in dealing with all situations.
• Strong sense of initiative and works with urgency.
• Ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests.
• Given the…