Construction Project Accounting Specialist

Ferrante Koberling Construction, Inc., a boutique construction firm specializing in high-design commercial and residential projects, is seeking a highly organized and detail-oriented Project Accounting Specialist to support the company’s accounting and financial operations.

Our firm delivers architecturally significant projects including luxury retail boutiques, flagship showrooms, hospitality environments, and custom residential spaces. We collaborate with leading architects, designers, and clients to deliver projects that require precision, craftsmanship, and attention to detail.

Due to continued growth, we are seeking a Project Accounting Specialist with experience in construction accounting, job cost tracking, and subcontractor financial management.

Please note:

Construction industry accounting experience is strongly preferred. Candidates should be familiar with job cost accounting, subcontractor invoicing, lien waivers, or AIA billing procedures.

The Project Accounting Specialist supports the company’s accounting operations by managing accounts payable, accounts receivable, job cost coding, subcontractor compliance documentation, and project billing support. This role works closely with project managers, subcontractors, vendors, and leadership to maintain accurate financial records and ensure timely billing and payments across active construction projects.

• Review, code, and process vendor and subcontractor invoices in accordance with company accounting procedures and job cost coding requirements
• Verify invoices against subcontract agreements, purchase orders, and approved change orders prior to payment
• Assign and verify correct job cost codes for project expenses
• Prepare and process vendor payments including check runs, ACH payments, and electronic transfers
• Maintain accurate vendor records and payment history

• Assist with preparation and distribution of project invoices and progress billings
• Support AIA billing procedures when required
• Monitor accounts receivable aging and track outstanding client payments
• Coordinate with project managers regarding collections and billing inquiries
• Maintain accurate client billing records

• Maintain accurate job cost records for active construction projects
• Assign and verify cost codes for project-related expenses
• Assist project managers with financial documentation and cost tracking
• Maintain project files including contracts, change orders, invoices, and billing documentation
• Review job cost reports and assist in identifying discrepancies or missing cost allocations

• Track subcontractor insurance certificates, expiration dates, and coverage requirements
• Maintain subcontractor W-9 forms, vendor files, and compliance documentation
• Verify required documentation is on file prior to processing subcontractor payments
• Coordinate with project managers to update missing or expired subcontractor documentation
• Maintain organized subcontractor records for audit, insurance, and project documentation purposes
• Collect conditional lien waivers with subcontractor invoices prior to payment processing
• Track and obtain unconditional lien releases following payment issuance
• Maintain organized lien waiver documentation for each project
• Ensure lien documentation complies with California construction requirements
• Coordinate lien waiver tracking with subcontractor payment schedules

• Assist with month‑end close procedures, including reconciliations and reporting preparation
• Maintain organized accounting records and financial documentation
• Support internal accounting reviews and external documentation requests
• Utilize accounting and project management software to maintain accurate financial records

• 3–5 years accounting experience, preferably in construction or project-based industries
• Strong understanding of accounts payable, accounts receivable, and job cost accounting
• Experience with construction invoicing and AIA billing preferred
• Familiarity with subcontractor compliance documentation including lien waivers and insurance tracking
• Proficiency in accounting software such as Quick Books, Sage, Foundation, or similar systems
• Strong organizational and document management skills
• High attention to detail and accuracy
• Ability to manage multiple priorities in a fast‑paced construction environment
• Strong communication skills when interacting with vendors, subcontractors, and internal project teams

Salary: $65,000 – $85,000 annually depending on experience

• We pride ourselves on craftsmanship, professionalism, and maintaining strong relationships with clients, architects, and trade partners.