Judicial Assistant

Introduction

The Courts Division of Manitoba Justice manages the effective and efficient delivery of court services throughout Manitoba.

Duties:
The Judicial Assistant provides administrative support services to judges of the Provincial Court, as assigned. Key duties include: preparing case management reports, processes the judgments of the court including proofreading and researching legal texts for references to citations and quotations. Maintains filing systems and responds to inquiries from various stakeholders. The incumbent will also coordinate meetings and make travel arrangements, prepare expense claims, assist the judiciary, court staff, government departments, legal profession and the public in a professional manner while applying the appropriate level of discretion.

The incumbent works primarily independently with minimum supervision, but also works with a team of colleagues who may require back up support.

Qualifications:

Essential:

Extensive experience as an administrative or executive assistant in a court or legal-related environment and experience providing support to multiple supervisors at one time

Excellent verbal communication skills

Excellent written communication skills

Excellent proofreading and editing skills with an understanding of the proper case, statute and neutral citation standards

Excellent interpersonal skills with the ability to deal effectively with the legal profession, the general public and other stakeholders

Proven organizational skills with the ability to meet workload demands and deadlines

Ability to work independently

Ability to work in a team environment as well as contribute to a respectful workplace

Proficiency in using Microsoft Office Applications (Word, Outlook, Excel, and Teams)

Desired:

Completion of a recognized legal assistant training program or equivalent work-related experience

Experience using legal research applications such as Quicklaw/Lexis Nexis, Westlaw and CanLII and conducting related internet searches

Knowledge of the Court systems, Court rules, policies and procedures

Experience with transcription from digital/oral dictation

Conditions of Employment:

Must be legally entitled to work in Canada

Satisfactory Criminal Record Check

Satisfactory Enhanced Security Check - Level III