Medical Records Specialist

Summary

The Medical Records Specialist is responsible for ensuring that all patient records and loose documents are scanned into the computer system with a high level of quality. The Medical Records Specialist will index all documents to the appropriate patient folder and ensure the document is correctly named. The Medical Records Specialist will also be responsible for ensuring workflow of the processing unit, education/training within the unit, and quality control.

• Reviews 100% of images scanned and identifies at least 98% of documents that are of poor quality and rescans.
• Indexes documents to correct encounter and document type with accuracy.
• Ensures each document is indexed to the correct patient/encounter and has the correct document name.
• Able to identify when it is appropriate to split and merge documents.
• Correctly inserts pages/documents when and where appropriate.
• Correctly appends pages/documents when and where appropriate.
• Performs quality reviews of the prepping/scanning output, indexing, analysis, and client interaction work products as applicable to their section to ensure the quality of images being produced.
• Reviews assigned work daily and ensures timely processing of all assignments.
• Generating performance reports as needed.
• Provides education to the processing work unit for both new and existing employees.
• Serves as a resource person for the processing work section on forms, procedures, and workflow.
• Maintains master forms index and ensures the processing work section is educated on new forms as they are published.
• Responsible for maintaining and cleaning of high-speed scanners.
• Troubleshoots scanner errors and provides minor repairs.
• Performs daily reconciliation of all discharged accounts and ensures all records are received and processed timely.
• Performs other related duties as assigned to support the hospital.

• Demonstrates critical thinking skills, ability to organize and respond to urgent or emergent situations. Demonstrates decision-making skills based on accurate information and/or analysis of data.
• Knowledge of all the components of a medical record.
• Familiarity with physician signatures and physician service codes.
• Understanding and working knowledge of HIPAA medical privacy regulations and practices.
• Excellent typing and 10-key speed and accuracy.

• High School Diploma or GED
• One (1) year of experience in a healthcare setting
• Current BLS or must be obtained within the first 90 days of employment.

Townsen Memorial Hospital is an accredited network of facilities with an emphasis on emergency care, outpatient surgery, and diagnostics and imaging. Our core mission is to provide compassionate, evidence-based patient care to those we serve. Townsen Memorial encompasses diversity, dignity, and inclusiveness as a reflection of our core values. Townsen Memorial is committed to driving cutting edge healthcare to our patients, our communities and each other.

Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

Employment for this position is contingent upon the successful completion of a background check and drug screening.