Executive Sales Coordinator

We are seeking a highly organized, proactive, and results-oriented Executive Sales Coordinator to support executive leadership and sales activities. This role is ideal for someone who thrives on driving things forward, anticipating next steps, and keeping deals, communications, and logistics moving toward closure.

The Executive Sales Coordinator will act as a key facilitator for sales and executive initiatives—coordinating schedules and travel, assisting with proposals, communicating with clients on candidate and deal status, and supporting leadership with critical administrative and board-level materials. This is a hands-on, execution-focused position for someone who takes initiative, follows through, and gets results.

• Support sales leadership by assisting with proposals, presentations, and deal-related materials (similar to existing sales support functions within the organization).
• Communicate with clients regarding the status of candidates, proposals, and next steps, ensuring timely and professional follow-up.
• Track action items, deadlines, and outstanding deliverables to help move opportunities toward close.
• Anticipate sales needs and proactively prepare materials or information before they are requested.

• Manage complex calendars, schedule internal and external meetings, and coordinate logistics on behalf of executives and sales leadership.
• Arrange and coordinate business travel, including flights, accommodations, and transportation.
• Act as a facilitator to ensure meetings, calls, and sales activities run smoothly and efficiently.

• Assist with preparation of board packets, executive reports, presentations, and other high-level materials.
• Draft, edit, and format correspondence, documents, and presentations for internal and external use.
• Organize and maintain files, documents, and records to ensure easy access and accuracy.

• Support special projects and cross-functional initiatives, ensuring timelines and deliverables are met.
• Provide general office and administrative support as needed to maintain smooth daily operations.

• Proven experience in sales support, sales coordination, office management, executive support, or a similar role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Results-driven mindset with a demonstrated ability to take initiative, follow through, and close loops.
• Excellent written and verbal communication skills; comfortable communicating with clients and senior leadership.
• High attention to detail and the ability to anticipate next steps without constant direction.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience preparing professional presentations and reports.
• Ability to work independently, maintain confidentiality, and exercise sound judgment.
• Portuguese language skills are a plus but not required.

• Someone who drives execution, organization, and outcomes.
• Comfortable operating behind the scenes to push initiatives forward.
• Accustomed to working in a fast-paced environment.
• Thrives in a fast-paced environment and enjoys bringing structure to complex workflows.
• Thinks ahead, spots gaps, and takes ownership to resolve them.

• Play a key role in supporting sales execution and executive decision-making.
• Work closely with leadership and have visibility into high-impact initiatives.
• Opportunity to grow into a trusted coordinator who helps drive results across the organization.

If you are an organized, action-oriented professional who enjoys facilitating sales efforts, anticipating needs, and getting things done, we encourage you to apply for the Executive Sales Coordinator role.