Executive Operations Coordinator

The Executive Operations Coordinator will be integral to our office, ensuring efficient workflow and communication across all departments, recruiters, and external vendors. This vital role involves managing administrative tasks, coordinating team activities, and maintaining accurate records to support the firm's overall hiring objectives.

Data and Records Management: Maintain and update candidate records, job postings, and all recruitment documentation within the Client Relationship Manager (CRM) / Applicant Tracking System (ATS) and other databases to ensure accuracy and compliance.

Administrative Support: Provide comprehensive administrative assistance, including managing calendars, coordinating travel arrangements, and ordering office supplies.

Reporting and Analysis: Assist in the preparation of reports and presentations related to recruitment metrics

Event Coordination: Support the planning and execution of community events and internal company functions.

Experience: Proven experience (2+ years) in administrative support, customer service, or office management, preferably within a fast-paced office or recruitment environment.

Technical Proficiency:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required.
• Familiarity with Applicant Tracking Systems (ATS) and Customer Relationship Management (CRM) software is a strong plus.
• Experience with virtual communication tools (Zoom, Microsoft Teams, etc.).

Core Competencies:

• Excellent written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities with diligent attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• A proactive, collaborative, and resourceful team-player mindset with strong problem-solving skills.

Availability:

• This is an in-office position, Monday-Friday, at our headquarters in The Woodlands, TX.
• Availability on weekends for urgent matters.
• Must be located within 30min driving distance of The Woodlands, TX.
• Opportunity for global travel but not required.

About Lifeblood:

Established in 2022, Lifeblood is an Executive Search Firm serving small and medium-sized Med Tech companies globally.

In addition to Executive Search, we are a recognized community builder—curating two flagship Med Tech conferences annually in Houston: the Houston Med Tech Rodeo and Med Tech Oktoberfest, alongside a series of global Med Tech CEO-Only Forums.

Our Culture:

We are a fast-paced start-up with a clear vision that embodies the work-hard, play-hard mindset. We like to have fun.

Our Mission:

To strengthen small and medium-sized Med Tech companies through hiring executives that enable ROI for investors and medical technologies to be developed and commercialized for end users.

Our Vision:

To earn the reputation and trust from the Med Tech industry as being the go-to, boutique, Executive Search Firm for small and medium-sized Med Tech companies through our domain expertise, performance outcomes, community-driven efforts, and style.

Our Hope:

To have small and medium-sized Med Tech companies recognize the challenge of hiring, and leverage our experience, relationships, and process to help them save time, access larger networks, drive educational insights, establish decision-making alignment, and achieve outcomes that grow their businesses.