Human Resources Coordinator

Overview

Under the supervision of the Assistant Human Resources Director, the Human Resources Coordinator supports the department with administrative tasks related to compliance, hiring, onboarding, payroll, and personnel administration. This role involves handling sensitive and confidential information and interacting with internal and external customers while modeling City values. Key responsibilities include maintaining employee records, managing HR communications and supporting the overall effectiveness of the HR team.

Assists the Human Resources Director with ongoing projects in the Human Resources Department.

• Responds to questions from and advises applicants and the general public regarding City s employment policies and processes.
• Maintains personnel records (to include all filing) meeting the requirements of the records retention program. Audits files to ensure accuracy in preparation for governmental overview.
• Inputs and updates data in HR systems (e.g., Neo Gov).
• Prepares new hire and exit packets.
• Replies to external employment verification and open records requests.
• Manages office supplies and ensure adequate stock levels.
• Creates business cards for City personnel as needed.
• Creates purchase authorizations and purchase orders.
• Retrieves, sorts, and distributes incoming and outgoing mail.
• Creates and maintains s and software.
• Processes volunteer background checks.
• Processes data requests relating to compensation and salary surveys.
• Maintains surcharge status documents.
• Manages logistics for the City’s onsite Spanish language classes.
• Screens incoming calls and provide HR-related information to customers as needed.
• Assists in coordinating employee meetings and events.
• Produces and maintains statistical reports for the HR department.
• Ensures labor law posters are up to date and properly displayed at City facilities.
• Maintains confidentiality of employee and organizational information.
• Keeps abreast of HR trends and assists with other administrative tasks as needed.
• Must have the ability to lift up to 25 pounds. Communicates effectively and courteously in person, over the telephone, in writing, and via email. Ability to sit for extended periods of time working on the computer, as well as standing for extended periods of time filing.
• Perform additional duties as assigned.

• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe; experience with HRIS systems (e.g., Neo Gov) is a plus.
• Strong organizational and time management skills.
• Ability to handle multiple assignments and prioritize tasks effectively.
• High attention to detail and accuracy in maintaining employee records.
• Ability to work independently with minimal supervision.
• Experience in generating reports and conducting audits while maintaining confidentiality.
• Excellent customer service skills, capable of interacting professionally in person, over the phone, and via email.

• High School diploma or GED required.
• One to two years of relevant experience in an office or administrative role required, preferably in HR. HR-related coursework or training is a plus.
• Ability to type at least 35 words per minute.
• Valid Texas Driver’s License with a satisfactory driving record.
• Bilingual (English and Spanish) preferred.

• TEXAS MUNICIPAL RETIREMENT SYSTEM
  All full-time employees are participants of TMRS; this is a mandatory contribution. (Part-time regular employees who work a minimum of 20 hours per week are participants of TMRS) The employee contribution rate is 7% per pay period; the City matches the contribution 2-1. There is a 5 year vesting period. Employees are eligible to retire at any age after 20 years of service or at age 60 with 5 years of service.
• OPTIONAL RETIREMENT
  The City offers employees the option of contributing to a 457 Deferred Compensation Plan and/or Roth IRA’s through payroll deduction. The City does not match these contributions.
• SOCIAL SECURITY/FICA
  These deductions are matched by the City.
• MEDICAL, DENTAL & VISION COVERAGE
  All full-time employees have Medical, Dental, Vision, Life w/AD&D, and LTD insurance coverage paid for by the City.…