Accounts​/Office Assistant

Accounts / Office Assistant - Thatcham, Newbury

Job Type: 30 hours per week

Role Overview

We are seeking a detail-oriented and organised Accounts / Office Assistant to join our team. The ideal candidate will have a sound understanding of basic accounting principles, strong attention to detail, and the ability to manage financial and administrative tasks accurately and efficiently. This role requires integrity, excellent organisational skills, and the ability to work collaboratively within a finance team. You will work closely with the Accounts Manager to support the day-to-day operations of the accounts department and contribute to the smooth running of a busy office.

Key Responsibilities

Administrative Support

• Provide administrative support to the accounts and finance team, including data entry, filing, and general office duties.

Transaction Processing

• Process expense reports and reimbursements.
• Accurately enter financial transactions into internal accounting systems.

Record Keeping

• Maintain accurate and up-to-date financial records, including invoices, receipts, and expense reports.

Communication

• Answer and manage internal and external telephone calls professionally.
• Monitor and manage the accounts email inbox, ensuring timely responses and appropriate escalation when required.

Accounts Receivable Support

• Assist with the processing of sales invoices, ensuring accuracy and compliance with company policies and procedures.

Skills and Attributes

Experience

• Previous experience in an accounts or finance-related role is desirable.
• A good understanding of basic bookkeeping principles is beneficial.

Technical Skills

• Proficiency in Microsoft Office, particularly Excel.
• Experience with Xero accounting software and Dext is preferred.

Attention to Detail

• Strong organisational skills with a high level of accuracy and attention to detail.

Communication Skills

• Excellent written and verbal communication skills.
• Ability to interact professionally with colleagues, clients, and external stakeholders.

Personal Attributes

• Ability to handle confidential information with discretion and integrity.
• Proactive, reliable, and able to take ownership of tasks and deadlines.
• Excellent time-management and organisational skills.