Office Facility Admin

Job Opportunity - Admin Operation Executive(Complete Work from office)

Role:
Admin Operation Executive:

Experience:

Minimum 1-5 years

Location:

Thane West (100 percent work from office, no hybrid, no work from home)

What does Wonder Biz do

Wonder Biz helps Heads of Engineering build software products, leveraging technology that helps global companies to improve operational efficiency and reduce costs
We have been 8+ years in business, serving 30+ International Customers and have developed 50+ products for customers from the Silicon Valley & Fortune 100 Companies
We have a growth-driven work culture, with an insane Dev Team, together for 5+ years now & led by two passionate Software Engineers themselves with industry experience of 20+ years

What is the opportunity

We are looking for an Admin Operations Executive responsible for planning & carrying out Operations activities
As an Admin Operations Executive, you'll need to support to keep the team productive & afloat by supporting them in day-to-day Operations in whatever support they require

What will you do

You will need to  plan & execute Admin Operations  activities including facilitating of Infrastructure (IT or otherwise) & working with various service-providers (Facilities, Banks, CA, CS) to keep our Operations smooth and functional –

Manage agendas, travel arrangements
Manage phone calls, e-mail, letters, packages
Vendor management of all office supplies, stationary, AMCs
Support budgeting, maintaining due dates of bill payments or other recurring activity
Create and update records, bills, cheques, bank payments
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare proposals as assigned
Familiarity with office management procedures and basic accounting principles
Assist colleagues whenever necessary

What do you need to succeed

Good logical & analytical abilities to be able to pinpoint areas of weakness & also propose solutions that work
Positive, high energy-levels with a can-do attitude to be able to navigate through difficult and tricky people situations
Being organized & meticulousness in execution to be able to plan, track and execute effortlessly
Excellent interpersonal & relationship building talents to be able to build bridges within the team

You're Extra Awesome if

Experience in understanding of the Software Development world, in all it's highs & lows to be able to get a good context of the team dynamics
You enjoy solving problems. You love taking on challenges and finding creative solutions. You don't get flustered easily. If you don't know an answer, you'll dig in until you find it.
You think on your feet. You like learning new things & you learn quickly. When things change, you know how to roll with the punches.
You like helping others. You get a kick out of getting people to that aha! moments. You are patient, level headed, and cool under high pressure. You feel good in helping people out and make you feel warm and fuzzy inside.
You pay attention to details. As far as you're concerned, anything worth doing is doing it right. You stay focussed – and nothing falls through the cracks on your watch
You communicate clearly. You write well, speak eloquently and you can explain almost anything to anybody. You're comfortable communicating in writing over the phone or mail or anything.
You're motivated & driven. You volunteer for new challenges without waiting to be asked. You take ownership of the time you spend with us and truly make a difference.

Also, you're    NOT    a fit if you

You're not hands-on and are generally hesitant to roll-back your sleeves
You require a lot of hand-holding & support to design solutions to problems
You need a formal training program to learn anything new or beyond your assigned work
Believe that CMM Level X has something to do with the quality of work or a measure of genius

Your typical day at Wonder Biz might look like

Morning Stand-ups to plan out achievements, dependencies & risks
Work out on HR projects to move the team bar up
Connecting & liasoning with third party vendors to get things done
Trouble-shoot & solve problems for the team – remember, you're a problem solver!
More chat & more connect & more trouble-shoot

Education

UG:
Diploma or any graduate