Inspection and Document Administrator

As an Inspection and Document Administrator
, you will provide vital administrative support to the Inspection Department and Quality team, enabling efficient inspection processes.

• Collate, scan, and save marked-up drawings and documents to relevant job folders and project files.
• Coordinate and support the entry of Corrective and Preventative Action (CAPA) system entries and Supplier Corrective Action Requests (SCARs).
• Compile Project Data Books, including certificates, test results, welding plans, and inspection documents.
• Liaise with other departments to resolve documentation issues and ensure accuracy.
• Review and stamp certification received during Goods In, ensuring compliance with codes, standards, and quality plans.
• Support booking of inspection activities in Epicor and attendance at daily stand-up meetings.
• Ensure correct storage and management of supplier documentation.
• Validate purchased raw materials and services against customer requirements.
• Raise and support investigation of non-conformances.
• Prepare and maintain product specifications, process procedures, and summary QA/QC documentation.
• Adhere to all Health & Safety, Quality, and Environmental procedures.

• Experience in Document Control within an engineering environment.
• Strong organisational and administrative abilities, with attention to detail.
• Ability to interpret technical and engineering drawings.
• Strong Microsoft Word, Excel, and Outlook skills.
• Knowledge of relevant design codes such as ASME Section II, British Standards, and NORSOK.
• Basic knowledge of NDT practices.
• Experience with Epicor, Agility, ECR and CAPA systems (desirable).
• Ability to influence without authority and manage conflicting priorities.
• Eligibility to work in the UK.

All candidates must be able to prove that they have the right to work in the UK.

• Competitive compensation and benefits packages.
• Flexible working scheme.
• Excellent training and development opportunities.
• Generous annual leave and option to purchase additional holidays.
• Contributory pension plan with associated life assurance.
• Hybrid working policy for select roles.
• Recognition reward schemes.
• Healthcare scheme offering cash back on medical services (optician/dental etc.).
• Virtual GP surgery and employee assistance programme.
• Cycle-to-work scheme.
• Range of employee discounts (including gyms, high street and online retailers).

Backed by a heritage of over 200 years, Hayward Tyler is a global leader in today’s top performing industrial pumps and motors. We employ around 130 people at our UK headquarters in Bedfordshire and have sites in Scotland, India, China and the USA. Our UK location offers a variety of options to manufacture new, upgrade, or replace existing installed equipment. We supply spare parts for all pumps and motors, including legacy products in all industries including Oil and Gas, Power, Defence, and Nuclear.