Procurement Officer

JOB SUMMARY

A member of the procurement team to support the overall procurement function of the company, including vendor management, purchase order processing and coordination with internal stakeholders. The role also requires hands‑on interactions and close collaborations with warehouse team and logistics team to support end‑to‑end supply chain processes.

• Retrieve item datasheet quoted by vendors for part number creation by the manager/superior.
• Communicate with vendors including but not limited distributors for PO submission, shipping instructions, delivery confirmation, invoicing, and other trade procurement related matters.
• Create or update vendor details in the ERP (Net Suite) upon approval by the manager/superior.
• Create and monitor purchase requisitions/purchase orders. Ensure accuracy of purchasing details.
• Follow up with vendors on PO acknowledgment and update accordingly.
• Expedite outstanding orders with vendors and update delivery status in the ERP (Net Suite) to ensure project schedules are met.
• Support monthly stock count activities for inventory accuracy in coordination with the warehouse team and logistics team.
• Verify invoices for accuracy in amounts, payment terms/ milestone payments before processing.
• Check and confirm the details of the vendor’s sales note against PO issued, escalated discrepancies, if any, to the manager/superior before forwarding to the requestor within 5 working days.
• Develop and manage effective working relationships with suppliers and vendors to support procurement activities.
• Collaborate with warehouse team and logistics teams to support cross‑functional supply chain activities and ensure end‑to‑end process visibility.
• Perform other ad‑hoc duties and responsibilities as assigned by the procurement manager/ superior.

• Working knowledge of ERP system (Oracle Net Suite preferred).
• Proficiency in Microsoft Office (especially Excel).
• Effective communication skills with internal and external stakeholders.
• Ability to work independently with good time management.
• Basic understanding of supply chain processes (procurement, warehouse, logistics) preferred.
• Flexibility and adaptability for collaboration across supply chain functions.
• Minimum ITE Certificate with relevant experience;
  Diploma in Supply Chain Management, Business, or Logistics preferred.
• At least 2 years of procurement experience.
• Exposure to supply chain, logistics, or warehouse operations is an advantage.

Mon to Fri, 8am to 5pm or Mon to Fri, 9am to 6pm