Accounts Executive; AR

JOB SUMMARY

Responsible for supporting day-to-day Accounts Receivable operations, including invoice processing, billing coordination, documentation tracking, and follow‑ups. The role is hands‑on and execution‑focused, ensuring accuracy, timeliness, and compliance with established procedures.

• Perform daily invoice processing and billing activities in accordance with established procedures and internal controls.
• Attend to customers’ invoicing‑related enquiries and follow up to ensure timely clarification and resolution.
• Ensure all invoicing documents are complete, accurate, and properly supported before submission for review or approval.
• Maintain and update customer, billing, and collection records accurately in the ERP system.
• Coordinate closely with internal departments (Sales, Operations, Finance) to facilitate timely issuance of invoices.
• Assist with follow‑up on outstanding receivables and support collection activities, including SOA preparation and reminders.
• Track and maintain ship stamps / sub‑certifications required for billing validation, based on prescribed checklists and timelines.
• Support invoicing related to project‑based and contract‑based transactions under guidance.
• Assist in the preparation of Accounts Receivable information for month‑end closing and reporting.
• Support compliance with Singapore GST requirements in AR transactions, escalating any exceptions or uncertainties.
• Perform other ad‑hoc Accounts Receivable duties as assigned by the superior.

• Good knowledge of Microsoft Office Suite like Word & Excel is a must.
• Experience in the maritime industry is highly preferred.
• Knowledge of Net Suite (Oracle) and Dynamics 365 are preferred.
• A strong understanding of Accounts Receivable (AR) processes and knowledge of Singapore GST is a must.
• Ability to handle high‑volume invoicing efficiently.
• Strong analytical and problem‑solving skills.

• Bachelor’s degree in Accounting & Finance (Diploma holders with strong experience may be considered).
• Minimum 2-4 years of hands‑on experience, credit control, and receivables tracking, preferably in the Maritime or Engineering industry.

• Must be open to job rotations within the department.
• Strong interpersonal and communication skills to liaise with multiple stakeholders.

Mon to Fri, 8am to 5pm or Mon to Fri, 9am to 6pm