College Lab Paraprofessional

Job Title: Clerical
- Assistant for Early College Initiative

Reports to: Counselor/Principal Dept./School: HS

Position Type: High School Teaching/Support Staff

Date Posted: 3/6/2026

Location: Ingram Tom Moore High School

Primary

Purpose:

Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

Qualifications:

• Education/Certification: High school diploma or GED
• Special Knowledge/
  
  Skills:
  
  Knowledge of general office procedures, Proficient keyboarding and file maintenance skills, Ability to use software to develop spreadsheets and databases, and do word processing, Ability to follow verbal and written instructions, Ability to perform a variety of tasks often changing assignment on short notice with some direction, Effective organizational, communication, and interpersonal skills
• Experience: Clerical experience preferred

Major

Responsibilities and Duties:

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all reports, records, and other documents as required.

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist counselor(s) with scheduling of meetings and appointments.

• Maintain Library books, check books in and out and reshelf

• Organize Counseling Office field trips, create and maintain permission slips
• Create and maintain all forms
• Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
• Coordinate and organize scholarship workshops and assist senior with applications.
• Schedule and coordinate college and career events and maintain college materials for events
• Creation and organization of all Dual Credit and College binders and materials

• Testing Proctor
• Online Dual Proctor and oversee all dual proctors
• Receive, distribute, and ensure security and confidentiality of testing materials.

TSI preparation and assist and administering of TSI Test

• Logging and labeling textbooks
• Enter and print student and faculty 's and maintain equipment and supplies
• Monitoring of students as needed
• Organize and coordinate food, presents and holiday drives

Follow district safety protocols and emergency procedures.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress