Temporary PT Justice of Peace Court Clerk; JP -PRECINCT

Description

Provides administrative support to the Judge and performs related work as required. The Clerk carries out any and all administrative duties including, but not limited to, case flow management, records management and public services.

• Perform duties related to criminal and civil functions, and other procedures of the Court.
• Perform data entry on all criminal and civil cases; collect fines and costs; answer in‑person inquiries, letters, or calls regarding such cases; record abstracts and follow cases as they progress through court determinations and orders.
• Receive fines and costs and generate receipts; disperse under scrutiny of JP / Auditor; prepare bank deposits, reconcile daily collections and monthly totals; prepare statistical reports for the State Comptroller and financial reports for the County Auditor regarding criminal docket activities of the Justice Court.
• Issue summons or subpoenas to all parties involved in cases, including officers, witnesses, and defendants, as needed.
• Prepare required reports on a monthly basis.
• Answer telephone calls, direct calls, greet the public, and assist the Judge as necessary, including providing information concerning fines and filing fees, determining eligibility for a driver safety course, and establishing payment schedules for fines under the direction of the Judge.
• Receive and date‑stamp incoming mail.
• Maintain regular attendance and timeliness.

• Required:
  
  High school graduation or GED.
• Preferred:
  Associate’s degree in Criminal Justice, Public Administration, Business Administration, or related field.

• 1 year of responsible clerical experience, preferably with legal procedures, terminology, the court system, or customer service.
• Good knowledge of court clerk procedures and processes.
• Ability to exhibit a high level of confidentiality and integrity while handling sensitive matters.
• Strong organizational skills and proven ability to maintain accurate, detailed records.
• Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems.
• Keen attention to detail; careful and accurate data entry.
• Knowledge of basic arithmetic, algebra and statistics including addition, subtraction, multiplication, division, interest, decimals and percentages.
• Exceptional skill in establishing and maintaining effective working relationships with county employees and officials, judges, attorneys, representatives of outside agencies, and the general public.
• General skill in operating standard office equipment such as personal computers, calculators, and telephones.
• General knowledge of basic hardware and software and use of a variety of operating systems such as Microsoft Office, Excel, Outlook.
• Maintain appropriate certifications as required.
• (Bilingual) Fluent Spanish speaking, reading, and writing with excellent communication.
• Knowledge of McLennan County Justice Court regulations, policies, and procedures.
• Knowledge of federal, state and local laws related to traffic, criminal procedure, civil procedure, family code, penal code, juvenile laws.

Must be committed to achieving excellence in assigned duties, always in service of the county and community; must have the ability to earn and keep the trust of fellow employees and the community at large; must be approachable and ready to help fellow employees and the general public.

Continuous indoor activity and some contact with persons accused or convicted of crimes.

Prolonged reading, visual examination of documents; sitting, standing, filing, walking, and bending in daily activities; continuous work at a desk and computer terminal; must be able to lift 25 pounds.

Work outside normal office hours (Monday–Friday, 8 a.m. to 5 p.m.) may be required on rare occasions.

McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor‑vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.