Campus Secretary​/Attendance - DAEP Campus SY

Position: Campus Secretary/Attendance - DAEP Campus 26-27 SY
Location: Gonzales

Primary Purpose:

Under close supervision, provide reception and clerical support for the efficient operation of the campus office and maintain accurate student attendance records. Perform data entry related to attendance, PEIMS, grades, and student records in accordance with district procedures.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and 10-key numerical data entry skills
Ability to use software to develop spreadsheets, databases, and word processing documents
Ability to operate a multi-line phone system
Effective organization, communication, and interpersonal skills
Ability to understand and follow detailed written and verbal instructions
Ability to meet established deadlines and maintain accurate records

Experience:

2 years clerical and/or data entry experience in an office setting

Major Responsibilities and Duties:

Reception and Phones:

Receive and direct incoming calls, take reliable messages, and route to appropriate staff
Greet and direct campus visitors; maintain visitor log and issue visitor passes
Assist parents in checking students in and out of school
Prepare and distribute student identification cards, bus passes, and parking stickers
Assist with receipt and distribution of student materials, including homework requests
Receive, sort, and distribute mail, messages, documents, and deliveries

Attendance and Records:

Collect and enter attendance and PEIMS data into established databases and verify accuracy according to prescribed procedures
Maintain student records and process requests for student information and transcripts
Process new student enrollment records, including requesting transcripts and records from other schools
Assist parents, students, and faculty with questions regarding student attendance
Contact parents/guardians to verify student absences and report attendance concerns to designated administrator
Compile, maintain, file, and distribute reports, records, and other required documents following established procedures

Clerical and Other Duties:

Provide general clerical assistance, including scheduling appointments
Assist in the campus office as needed
Maintain confidentiality
Follow district safety protocols and emergency procedures
Supervisory Responsibilities:

None
Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress