Executive Secretary
Job in
Anson, Jones County, Texas, 79501, USA
Listed on 2026-03-02
Listing for:
Consortium for Clinical Research and Innovation Singapore
Full Time
position Listed on 2026-03-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Administrative Secretary (Chinese Language Proficiency Required)
Position OverviewThe Administrative Secretary provides comprehensive administrative and organizational support to senior management and ensures efficient daily office operations. The role requires strong bilingual communication skills in English and Chinese (Mandarin) to facilitate internal coordination and external communications.
Key Responsibilities- Manage executives’ calendars, appointments, and travel arrangements
- Prepare, draft, and format correspondence, reports, presentations, and official documents
- Maintain organized filing systems (electronic and physical)
- Handle confidential documents and sensitive information with discretion
- Arrange meetings and prepare agendas and materials
- Take accurate meeting minutes and follow up on action items
- Coordinate company events, official visits, and business receptions
- Serve as a liaison between management and internal/external stakeholders
- Translate and interpret documents and communications (English ↔ Chinese) when required
- Handle business correspondence, phone calls, and email communications
- Oversee office supplies procurement and vendor coordination
- Support HR administrative processes (onboarding documentation, records management, etc.)
- Assist in maintaining company documentation compliance and record-keeping standards
- Provide support for special projects
- Perform additional tasks assigned by senior management
- Diploma or Bachelor’s degree in Business Administration, Management, Secretarial Studies, or related field
- Minimum 1–3 years of relevant administrative or secretarial experience
- Experience supporting senior executives is preferred
- Proficiency in both English and Chinese (Mandarin), spoken and written
- Strong translation and bilingual communication abilities
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time-management skills
- Strong written communication and documentation skills
- High level of discretion and confidentiality
- Ability to work independently and manage multiple priorities
- Professional demeanor and presentation
- Detail-oriented, responsible, and proactive
- Strong interpersonal and coordination skills
- Ability to work under pressure in a fast-paced environment
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