LTSA and Admin; Oil and gas​/Jurong Pass

LTSA Support (85%)

• Provide administrative and sales coordination support to the Service Department.

• Plan and coordinate client visits, internal meetings, and schedules.

• Arrange business travel, including flights, accommodation, visas, and entry permits.

• Coordinate local arrangements for technical advisors, including work pass applications, Jurong Island passes, accommodation, transportation, safety training, and site access permits.

• Process and monitor MOM e-Notifications, work pass applications, approvals, and related documentation.

• Track and follow up on action items, service trackers, and operational projects with internal teams and customers.

• Support site administrative arrangements for outage teams, including transportation, meals, PPE, equipment, and related logistics.

• Maintain accurate document control and records for customer, sales, and operational data to ensure compliance and accessibility.

• Prepare quotations, sales orders, purchase requisitions, payment requests, claims, and invoices via the Intramart system.

• Monitor customer receipts and supplier payments.

• Coordinate inland transportation, domestic deliveries, and customs clearance for equipment.

• Prepare and manage shipping documentation (e.g. bills of lading, shipping marks) and liaise with logistics partners, customers, and vendors.

• Support service sales administration projects and other ad-hoc initiatives.

• Assist in preparing periodic reports within required timelines.

• Communicate with customers to ensure timely and accurate information sharing.

• Coordinate customer communications and task follow-ups across stakeholders.

• Maintain and update customer information and records accurately.

• Support initiatives that enhance service delivery, operational efficiency, and customer satisfaction.

• Monitor purchasing requirements and after-sales customer needs, and share updates with the team.

• Perform other duties as assigned by the Service Department.

• Experience in sales support, office administration, coordination, or customer service roles.

• Relevant working experience in a similar function.

• Diploma or Degree in Business Administration, Logistics, Supply Chain, or a related discipline.

• Additional certification in sales, marketing, or related areas is an advantage.

• Experience communicating and coordinating with customers and stakeholders.

• Strong organisational skills with attention to detail and accuracy.

• Customer-focused with the ability to build effective working relationships.

• Familiarity with sales processes and performance tracking is beneficial.

• Able to work independently and manage multiple tasks in a structured manner.

Interested applicants, please click on “Apply Now” and provide the below details in your resume.

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