Project Coordinator

The Project Coordinator supports the Project Manager in organizing, tracking, and documenting construction projects from start to finish.

This role focuses on maintaining accurate records, assisting with job cost tracking, and helping keep projects organized within company systems.

This position is ideal for someone who is highly organized, detail-oriented, and comfortable working in Microsoft Office and construction software platforms.

The Project Coordinator reports directly to the Project Manager and has clear opportunities for advancement within the organization.

• Assist the Project Manager with daily administrative and coordination tasks. Organize and maintain project files, contracts, purchase orders, and change orders. Track required documentation such as insurance certificates, permits, and closeout paperwork.
• Help prepare project reports and status updates.

• Enter job cost data and assist with budget tracking in SAGE and Timberline accounting software.
• Support invoice entry, purchase order tracking, and cost coding.
• Assist with monthly billing documentation and pay application preparation.

• Use Excel to support cost tracking and basic reporting.
• Prepare documents in Word and assist with internal project communication.
• Maintain organized email communication and shared digital files (One Drive/SharePoint).
• Assist with scheduling documentation and vendor paperwork collection.
• Communicate professionally with subcontractors and suppliers when needed.
• Support internal communication between the field, accounting, and project management.

• Completed some college coursework, or associate/bachelor’s degree in Construction Management, Business, Finance, or a related field OR Minimum of 2 years of experience in construction administration, project coordination, accounting support, or a similar role
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with SAGE, 300 Timberline or similar construction accounting software required.
• Strong attention to detail and organizational skills.
• Ability to learn quickly and work in a fast-paced environment.
• Construction experience is a plus but not required.
• Bilingual (English/Spanish) strongly preferred but not required.

Salary: $35,000 - $55,000 based on education/experience level.

Insurance:
Health insurance available to full-time employees

Company-issued computer All required software and digital tools

Mileage or fuel expenses covered for business-related travel

Paid Time Off (PTO) and company holidays Opportunities for growth within the company as skill level increases.

Level 1 Paving is committed to maintaining a professional, respectful, and high-performing workplace. As a member of our team, the Project Coordinator is expected to uphold all company policies and conduct themselves in alignment with our culture, which is built on the following Core Values:

• Integrity – Right Over Easy:
  Communicating honestly, representing the company accurately, and choosing the right action even when it is not the easiest.
• Relationships – People First:
  Interacting with clients, teammates, and community partners with respect, courtesy, and professionalism.
• Positivity – Solutions Over Problems:
  Approaching challenges with a constructive, solution-minded attitude in all internal and external communications.
• Honor – Honor Brings Favor:
  Treating others with dignity, assuming the best, and representing Level 1 in a manner that builds trust.
• Stewardship – Great Over Good:
  Taking responsibility for the quality, accuracy, and presentation of all work produced, striving for excellence over convenience.

The Marketing Coordinator must reflect these values in client communication, online activity, content production, team interactions, and daily workflow. The position requires professionalism, reliability, strong communication, and a positive representation of the company at all times.