Administrative Associate IV

Job Title Administrative Associate IV

Agency East Texas A&M University

Department College of Business

Proposed Minimum Salary Commensurate

Job Location Commerce, Texas

Job Type Staff

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).

  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us ing

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H‑1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H‑1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

The Administrative Associate IV, under general supervision, provides complex administrative support work.

• Assists with managing office activity and monitors office procedures to eliminate duplication of efforts and to streamline flow of operations. Assists with office administration. Assists students, staff and others in the college in order to regulate and oversee activity.
• Responsible for entering courses for the College of Business in BANNER.
• Maintains inventory by counting material, equipment, merchandise or supplies in stock and orders supplies as needed. Contacts appropriate individual for equipment repairs; and performs simple preventative maintenance on office equipment. Maintains inventory log as well as responsible for updating records in FFX to reflect any and all changes for all inventory listed under the College in CANOPY.
• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.
• Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
• Makes…