Administrative Coordinator

Department

ASST PROV - ACAD AFFAIRS STUDENT SUCCESS

Job Title

Administrative Coordinator

Agency

East Texas A&M University

Department

ASST PROV - ACAD AFFAIRS STUDENT SUCCESS

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.

Please Provide The Following Documents

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us ing

The Administrative Coordinator for the Student Success Center supports the internal operations and administrative functions of the Center and its affiliated departments by managing student information systems, ensuring compliance with university, state, and federal regulations, and maintaining data integrity and security. This role focuses on coordinating departmental processes, preparing reports, tracking resources, and streamlining workflows to enhance efficiency. The coordinator provides essential behind-the-scenes support that enables faculty and staff to deliver student success initiatives effectively while upholding policies such as FERPA and Texas A&M University System guidelines.

• Manage and interpret East Texas A&M University and Texas A&M University System policies, operating practices, and administrative/technical procedures related, but not limited to, to student success and operations of Academic Advising, Money Management, Student Career Preparedness and Student Transitional Support
• Monitor compliance with policies and procedures, and recommend process improvements, administrative changes, or new initiatives.
• Perform special analyses and prepare project summaries. Supervise the creation, maintenance, and retention of office files and records.
• Coordinate budget development, tracking, and reporting for the center, ensuring accurate allocation and reconciliation across all three departments.
• Manage departmental travel, purchasing and financial transactions, including Famis, Canopy, Aggie Buy, Emburse and Concur travel transactions for the Student Success Center. Receive, coordinate, and process departmental invoices and service agreements.
• Coordinate travel arrangements and prepare itineraries. Organize meetings, seminars, and special events, and provide on-site support as needed.
• Manage the submission and tracking of all maintenance and repair work orders for the center’s facilities and equipment. Coordinate with Facilities Management and department heads and other center administrative support regarding key requests, key audits, and security protocols for all physical access points within the center.
• Oversee inventory and maintenance of files, records, office supplies, and equipment. Act as supervisor when required on official Student Success Center business. Manage communications in writing and in person, including meetings, internal memos, and overall suite communications.
• Provide support to Student Success Center staff regarding schedules, committee membership, and office meetings.
• Prepare and route paperwork for hiring, terminations, and reclassifications, as well as create all EPA documents for…