Dean's Administrative Coordinator

Instructions to Applicants

How to Apply Candidates must submit a cover letter addressing the elements outlined in the Duties section, CV, three references, and a separate statement addressing their vision for innovation and partnership in educator preparation. Appointment begins as early Spring 2026.
PLEASE NOTE:
All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor’s name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes and curriculum vitae do not take the place of this required information.

Job Title: Dean's Administrative Coordinator

Location: Alpine

Department: College of Education

Job No.: 999539

Posting Date: 01/08/2026

Until Filled: Yes

Salary: $36,568.00

Required:

• Bachelor’s Degree.
• Three years of related office management.

Preferred:

• Bachelor’s Degree with at least two years coursework in Business, Accounting, or Public Administration.
• Four years related office management with part in a university setting.

Summary The College of Education seeks a highly organized, intellectually curious, and proactive Administrative Assistant to support the Dean in advancing the mission, operations, and effectiveness of the College. The ideal candidate thrives in environments where structures and systems are still developing, demonstrates exceptional problem-solving skills, and is able to anticipate needs before they arise. This role requires strong judgment, adaptability, and the ability to support complex academic, operational, and strategic functions.

Professional presence is required during all normal university business hours.

• Provide high-level administrative support to the Dean, including scheduling, communications, document preparation, and meeting coordination.
• Research, draft, and format reports, presentations, and briefing materials.
• Manage and track action items, deadlines, and follow-ups for the Dean’s office.

• Help create, refine, and document administrative systems, workflows, and standard operating procedures across the College.
• Identify gaps or inefficiencies in current processes and propose actionable solutions.
• Support compliance with university, state, accrediting body, and College-level requirements.

• Serve as a professional representative of the Dean’s office in interactions with faculty, staff, students, and external stakeholders.
• Coordinate information flow between departments, offices, and institutional partners.
• Prepare clear, concise communications and maintain well-organized records.

• Assist with gathering, organizing, and analyzing data related to accreditation, accountability, certification, assessment, and College operations.
• Maintain spreadsheets, dashboards, or other tools that support informed decision-making.

• Support planning and execution of College-wide events, meetings, and initiatives.
• Help manage multi-step projects, ensuring timelines and deliverables are met.
• Track project status and lead in communication and communication systems that support efforts related to updates to the Dean and stakeholders.

• Exercise sound, professional judgment in ambiguous situations.
• Demonstrate intellectual curiosity by asking thoughtful questions, pursuing clarity, and seeking to understand the College’s systems and priorities.
• Lead in ensuing follow through on and wrap/completion for tasks connected to the Dean ’s office and/or to other offices as assigned by the Dean.
• Anticipate challenges and proactively propose solutions.

Supervision Received:
Reports to the Dean of the College of Education

Working Conditions Usual:
Eight-hour workday, forty hours per week, with some early or late hours depending on workload; and attendance at various university, community, and school activities. Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director. Position is…