Coordinator - Field

Summary

Responsible for performing and overseeing a wide range of administrative activities. These may include but are not limited to duties surrounding general administrative support.

• Performs general office tasks including opening and sorting mail, faxing, operating multiple phone lines, office and supply maintenance, filing, general correspondence, meeting coordination.
• Responsible for record management retention systems, time sheets, and filing requirements as necessary and required by the different operating and support groups for assigned facilities.
• Responsible to audit and record regulatory agency records looking for trends, accuracy and ability to meet federal and state requirements.
• Responsible for clerical tasks required in preparation of routine correspondence and reports.
• Other miscellaneous projects and duties as assigned.
• Code invoices & obtain necessary backup and approval requirements.
• Assisting in identifying & entering quarterly accruals for Project Managers.
• Set up AFE's into Power Plan program, analyze AFE project costs for PM's and update in Power Plan.

• High School graduate or equivalent.
• 0-2 years of experience as an administrative assistant or receptionist.
• Professional verbal and written communication skills.
• Ability to work independently and with a team.
• Experience with preparing annual budgeting for O&M, and Capital projects and entering each into TM1.
• Experience identifying and entering quarterly accruals for Project Manager.
• Experience with Power Plan program to set up, analyze, and update AFE's as needed for project managers.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.