Purchase Ledger

Purchase Ledger

Location:

Tewkesbury
Department:
Finance

Hours:

37.5 hours per week

Contract:

Fixed Term

Source Co are hiring for an established and well respected organisation, who are currently seeking an Accounts Payable Administrator (Purchase Ledger) to join its Finance team on a fixed term basis.

This role is a key position within the accounts function, responsible for managing the purchase ledger and supplier payments, ensuring invoices are processed accurately and efficiently while maintaining strong relationships with internal teams and external suppliers.

Key Responsibilities

* Setting up new supplier accounts and maintaining supplier details within the purchase ledger

* Managing all aspects of the purchase ledger process, from matching invoices with purchase orders and delivery notes through to payment processing

* Ensuring invoices are accurate, authorised and VAT compliant

* Managing invoices through the internal invoice approval system and transferring approved invoices to the accounting system

* Monitoring invoices that are unauthorised, held or rejected and following up where required

* Handling supplier enquiries professionally via phone and email

* Reconciling supplier statements and accounts

* Monitoring and maintaining the aged creditors control account

* Processing cashbook entries and petty cash

* Managing supplier portals for statements, invoices and payments

* Processing BACS and ad hoc payments

* Maintaining financial records including VAT payment schedules

* Supporting finance reporting and assisting the wider finance team when required

* Filing and scanning invoices and maintaining accurate records

* Taking a proactive approach to improving processes and efficiencies

Skills & Experience

Essential:

* Previous experience working in an accounts office or purchase ledger role

* Strong organisational and problem solving skills

* Excellent communication skills with the ability to liaise across departments and with suppliers

* Ability to work efficiently, manage workload and meet deadlines

* A positive, flexible and team focused attitude

* Ability to review costs and identify potential issues within transactions

Desirable:

* Strong IT skills, particularly Excel, Word and Outlook

* Experience using Sage or similar accounting software

* Ability to work independently while contributing to a team environment

Role Overview

This is a busy and varied position within a high-volume accounts payable environment, handling:

* 650 active suppliers, including farm suppliers

* 1,750 – 2,000 invoices processed each month

* Regular monthly payment runs between £1M – £3.5M

The role requires strong attention to detail, excellent organisation and the ability to manage a high volume of financial transactions accurately.

Apply

If you have experience in purchase ledger or accounts payable and are looking for your next opportunity within a supportive finance team, we would welcome your application.

Please submit your CV to be considered for the role