Area Coordinator

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. HHSC supports you at each stage of your life and work journey with a comprehensive benefits package, including 100% paid employee health insurance, a defined benefit pension plan, generous time‑off benefits, many career advancement opportunities and more.

Explore more details on the Benefits of Working at HHS webpage.

• Functional
  
  Title:
  
  Area Coordinator
• Job Title: Administrative Asst III
• Agency: Health & Human Services Comm
• Department: Security
• Posting Number: 12814
• Closing Date: 01/29/2026
• Posting Audience: Internal and External
• Occupational Category: Healthcare Support
• Salary Group: TEXAS-A-13
• Salary Range: $2,953.25 – $4,365.66
• Pay Frequency: Monthly
• Shift: Day
• Additional Shift: Days (First)
• Telework: Not Eligible for Telework
• Travel: Up to 10%
• Regular/Temporary: Regular
• Full Time/Part Time: Full time
• FLSA Exempt/Non-Exempt: Nonexempt
• Facility
  
  Location:
  
  Terrell State Hospital
• Job Location City: TERRELL
• Job Location Address: 1200 E BRIN
• Other Locations:
  Terrell

Would you thrive in an environment where you learn and grow personally and professionally while helping make a positive impact on people's lives? If you value teamwork and dependable, trustworthy work, this role supports the mission of HSCS – delivering specialized psychiatric, youth, and state‑supported living services to Texans. You will work under direct supervision to provide journey‑level administrative duties and technical program assistance for the unit.

• Establish, track, and maintain internal record‑keeping systems and secure filing structures.
• Serve as a key point of contact communicating professionally with the public, internal staff, government agencies, and private organizations.
• Organize and coordinate meetings, conferences, and seminars—scheduling, agenda prep, logistics, and materials.
• Arrange travel, process requests, and manage travel vouchers.
• Maintain structured filing systems and manage incoming/outgoing communications.
• Support disaster response, recovery, or COOP activation as needed.

• Attend work regularly; may work specific, rotating, extended shifts, or overtime per agency policy.
• Track and maintain accurate, secure records and manage confidential documents.
• Respond to inquiries on agency rules, regulations, policies, and procedures.
• Acquire necessary equipment, supplies, and furniture—monitor inventory and follow procurement policies.
• Facilitate travel arrangements and purchase of supplies, training materials, and conference registrations.
• Provide technical assistance and prepare reports/forms for director/area leadership; compile audits, compliance checks, and other reporting.
• Coordinate workflow among units, order office supplies, and keep office environment organized.
• Perform additional duties as assigned, including disaster response or COOP support.

• Office practices, administrative procedures, and Microsoft Office products.
• Business English, spelling, and grammar; proficient written, verbal, and proofreading skills.
• State travel policy, HIPAA laws, record‑keeping, and filing systems.
• Ability to implement, evaluate, and communicate administrative procedures; train others.
• Independent and team work; manage multiple projects within timelines.
• Confidentiality and secure document handling.

None.

At least two (2) years of professional support role experience.

• Must pass background check, drug screen, and registry checks.
• Applicant must be at least 18 years old;
  Waco Center for Youth applicants 21.
• Potential work flexibility, overtime, or extended hours.
• Compliance with HHSC immunization policy and state hospital procedures regarding hepatitis B, measles, mumps, rubella, varicella, tetanus, diphtheria, pertussis, and influenza.
• Refer to Tips for Success for DFPS, DSHS, and HHSC application guidance.

Military occupation(s) that align with the selection criteria are encouraged to apply. Refer to Texas State Auditor’s Job Description s and Military Crosswalk Guide for more details.

HHSC and DSHS provide reasonable accommodation during hiring and selection for qualified individuals with disabilities. Contact the HHS Employee Service Center at 1‑888‑894‑4747 for assistance.

Applicants may be required to pass background and due diligence checks. All positions use E‑Verify; bring I‑9 documentation on first day.

This position may be eligible for telework, subject to state and agency telework policies and supervisor discretion.