IDDP Waiver Administrative Assistant

This position is responsible for:

• Formatting and editing proposals, guidelines, job descriptions, correspondences, spreadsheets, reports, graphs, memorandums, etc.
• Gathers all needed documentation when referrals arrive, as well as scans documents into the system.
• Enters information in appropriate programs used at the State level and Company level.
• Verifies accuracy, as required, prior to turning in items to the appropriate departments.
• Receives and forwards confidential information to appropriate parties.
• Establishes and maintains professional relationships with business contacts.
• Prepares and processes invoices for billing purposes in a timely manner and distributes to all relevant parties.
• Will maintain petty cash accounts.
• Completes routine and assigned documentation within established time frames, with minimal errors. Documentation is legible and completed by deadline.
• Assisting with the different programs as needed to ensure coverage for the individuals in services.
• Generate reports for the different departments.
• Position is responsible for Private Provider Billing, Contracts and oversight of Waiver programs.
• Complete billing, spreadsheets, and administrative task.

• Be knowledgeable of office practices and administrative procedures.
• Have the ability to interpret Agency and State rules, regulations, policies and procedures.
• Must have proficient English and Math skills, and the ability to communicate effectively, both orally and in writing.
• Secures contracts with businesses through appropriate bidding process and contracts are sufficient for consistent skills training purposes.
• Must be able to respond to the program's needs in a timely and professional manner.
• Have excellent customer service skills and telephone etiquette, conflict resolution skills, organizational skills, and ability to prioritize work and manage time effectively.
• Works as part of a team to ensure data integrity and all procedures and guidelines meet State regulations.
• Must have fluency working computer skills including MS Word and Excel.
• Ability to capture and pull reports with accuracy.
• Prefer working knowledge of appropriate programs used at the State level and Company level: TMHP, HHSC, CARE, Cerner, Relias, and UKG.
• Must have a valid Texas driver’s license and acceptable driving record.
• Must have personal automobile liability insurance as required by the state of Texas.

• Knowledge and ability to utilize a computer workstation.
• Accurate note taking for minutes of meetings, compose reports/documents from minutes, ability to develop tracking systems.
• Ability to communicate effectively with Individuals and staff; ability to work in an environment with minimal supervision; and to provide guidance to other staff.
• Ability to receive incoming phone calls professionally and effectively and redirect as necessary.

Work Schedule 8-5pm (Mon-Fri)

Salary: $15-$18/hourly (Depending on Qualifications)

• Employer-Cost Sharing of Health Insurance (Includes 50% of Elected Dependent Coverage)
• Employer-Paid Short-Term Disability Insurance
• Employer-Paid Term Life Insurance
• Employer-Match Retirement Contributions (up to 5% of Base Salary)
• Optional Dental, Vision, Life and Long-Term Disability Insurance
• Wellness Program
• 12 Paid Holidays per Year
• 2 Weeks Paid Vacation per Year with Graduating Accrual Rate
• 2+ Weeks of Paid Sick Leave Per Year

Required

High School

Required 1 year

Experience in the field of work related to the duties of this position.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.