Administrative Assistant - Behavioral and Social Sciences

Title: Administrative Assistant - Behavioral and Social Sciences

Employee Classification: Clerical/Support Staff

Institution: Northeast State Community College

Department: Behavioral and Social Sciences

Salary: $32,386 - $36,448 annual salary ($16.61 - $18.69 per hour), dependent on education and experience

Please use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college.

Reporting to the Dean of Behavioral and Social Sciences, the Administrative Assistant is responsible for general office administration and managing adjunct faculty processes and documentation for the Behavioral & Social Sciences divisions.

• Assist in daily office operations including answering phones, responding to emails, and greeting/assisting students and faculty in office
• Maintain department digital records management systems
• Schedule and maintain the classroom schedules for the Behavioral and Social Sciences division in the Humanities (first and second floor) Building and WRCPA classrooms.
• Prepare, revise, and distribute correspondence, communication, reports, and spreadsheets
• Assist with preparation and implementation of the fall adjunct faculty orientation and reception
• Order textbooks
• Input class schedules and staffing into Banner
• Assist the Deans in annual strategic and adjunct faculty technology planning processes
• Assist adjunct faculty and students with technology needs
• Collaborate with the Manager of Academic Computing to set up and administer faculty evaluations using Blue
• Manage adjunct faculty processes and documentation for the Behavioral and Social Sciences division, including but not limited to:
• Create and maintain personnel files
• Process new hire paperwork
• Process and maintain contracts
• Maintain departmental adjunct database
• Assist in maintaining the online Adjunct Faculty Handbook
• Assist with administrative tasks, such as student attendance verification, final grade entry, beginning of term document process, end-of-semester checkout processes, online teaching availability forms, training modules, etc.
• Complete other assignments as directed by supervision.

• High school diploma or equivalent
• Two (2) years of office administration or secretarial experience

• Associate degree or higher from an accredited institution
• Conversational ability or fluency in a second language

• Technology Skills including MS Office Suite skills; videoconferencing software; digital records management systems; general operating systems and data information systems;
  Adobe software
• Ability to establish and maintain an effective working relationship with students, faculty, other departments, and external constituents
• Excellent customer service skills
• Ability to work effectively in a team environment

For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at  or HR staffing.

To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application.

Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full‑time experience.