Office Coordinator

Overview

84 Lumber - Components Division

The Components Coordinator is responsible for supporting daily administrative and customer service functions within the plant.

This role serves as a key liaison between customers, sales, design, and production teams to ensure accurate order processing, scheduling, invoicing, and timely delivery of 84 Components products.

1st Shift - Monday thru Friday 7:00am to 5:00pm

• Reconcile customer purchase orders with 84 Components selling prices and resolve discrepancies prior to order processing.
• Enter orders into the production schedule while balancing allotted man-hours and shipping capacity.
• Verify and confirm ship dates at least three (3) days prior to delivery.
• Track quotes and conduct quote follow-ups.
• Obtain required delivery permits and documentation.
• Send order confirmation sheets detailing quantities, pricing, and delivery dates.
• Ensure customer‑signed authorization is received for all order changes prior to implementation.
• Review production schedules daily to confirm accuracy and completeness; communicate delivery changes to customers as needed.
• Obtain customer approvals according to company Policy & Procedure (P&P) requirements.
• Support sales staff by providing accurate quote and order information.
• Follow up on build‑and‑hold orders in a timely manner.
• Maintain organized filing systems, bin systems, and a clean, orderly work area.
• Perform invoicing for shipped orders and ensure accurate customer billing.
• Complete administrative duties including filing, phones, mailings, and new hire processing.
• Perform additional duties as assigned to support efficiencies within Sales, Design, and Production teams.

• Strong attention to detail and organizational skills.
• Ability to follow established processes and procedures.
• Excellent verbal and written communication skills.
• Customer service experience via phone and email (scheduling, quote follow‑up, service).
• Proficient in computer data entry for quotes, orders, and invoicing.
• Administrative and clerical experience.
• Working knowledge of:
  Word processing software, Spreadsheet software, Internet‑based systems.
• Ability to read and comprehend policies, procedures, and other documentation.
• Ability to write routine reports and correspondence.
• Ability to apply common‑sense reasoning to solve problems in standardized situations.

84 Lumber is a nationally recognized leader in the building materials industry and is proudly family‑ and woman‑owned
. We are committed to developing our people and offering long‑term career growth opportunities.

• Competitive pay
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Career growth and advancement opportunities
• Training and development programs