Admin, Administrative​/Clerical, Office Administrator​/ Coordinator

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Salary: $50,000 - $70,000 per year.

We are seeking a dynamic, detail-oriented, and experienced Admin to join our team in the Construction industry. This role will be integral to our operations, ensuring smooth and efficient administrative processes. Our ideal candidate will have a strong background in data entry, purchase orders, invoicing, and AIA contracts. This is a challenging and rewarding opportunity for the right individual, offering a chance to contribute to the success of our construction projects and work within a collaborative, supportive team.

• 401(k) matching
• Health insurance
• Paid time off
• Bonus opportunities
• Great Culture
• Work Life Balance

• Managing and maintaining all administrative tasks related to construction projects including data entry, invoicing, and purchase orders.
• Understanding and executing AIA contracts, ensuring all details are accurate and compliant with industry standards.
• Coordinating with project managers, suppliers, and contractors to facilitate smooth operations.
• Creating, updating, and maintaining comprehensive project databases and records.
• Handling supplier invoices, ensuring they are correctly processed and paid in a timely manner.
• Preparing, reviewing, and issuing purchase orders in line with project requirements.
• Assisting in the preparation of regular reports, summaries, and forecasts for senior management.
• Ensuring all administrative procedures and systems are efficient, up to date, and in line with current regulations and business requirements.
• Providing general administrative support including drafting correspondence, scheduling appointments, organizing meetings, and maintaining office supplies.
• Handling sensitive information with utmost confidentiality and integrity.

• A minimum of 5 years of experience in an administrative role in the construction industry.
• Proficiency in data entry, invoicing, and purchase orders.
• A solid understanding of AIA contracts.
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to liaise with various stakeholders.
• Proficiency in Microsoft Office Suite, particularly Excel, and experience with construction management software.
• High attention to detail and a strong commitment to accuracy.
• The ability to work independently, as well as part of a team.
• A proactive approach to problem‑solving and the ability to handle unforeseen situations with professionalism.
• A high school diploma or equivalent; a degree in Business Administration or a relevant field is a plus.

If you are a seasoned administrative professional with a passion for the construction industry and a knack for keeping things organized and running smoothly, we would love to hear from you. Apply today!