Administrative Coordinator; Vendor Management

Job Description

• Assist the WIC Vendor Manager with receiving, reviewing and approving vendor applications submitted by regional Vendor Management staff.
• Become familiar with and be able to interpret federal regulations and rules to ensure compliance with procedures.
• Understand the functionality of the EBT processor’s WICConnect (online banking) system in order to complete tasks such as investigating transaction issues reported by regional staff, resetting staff passwords, creating accounts for new staff and generating reports.
• Generate reports from various systems when data has been requested.
• Create Compliance and Education accounts and issue benefits for Program staff and compliance investigators within the WIC MIS.
• Assign high risk authorized vendors to be investigated by compliance buyers, review completed compliance investigation reports and notify appropriate staff of investigation results.
• Monitor various social media platforms for potential fraud involving the sale of infant formula.
• Write scripts and assist with the recording of instructional WIC Vendor Management staff training videos.
• Assist the WIC Vendor Manager with data entry and submission of federally required annual vendor data via USDA’s Food Delivery Portal (FDP) website.
• Review quarterly pricing related reports for completion by regional staff.
• Revise and maintain various REDCap forms used by regional staff to capture data related to Vendor Management.
• Participate in various Vendor Management related meetings.

• Ability to communicate effectively both orally and in written communications.
• Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
• Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel.
• Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.).

• Associate’s degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.
• Substitution of Experience for
  
  Education:
  
  Qualifying full-time increasingly responsible sub professional or paraprofessional.