Receptionist​/Office Coordinator

Overview

Receptionist and Office Coordinator. We are seeking a highly organized and personable individual to join our team as a Receptionist and Office Coordinator. This role will be responsible for managing front desk operations, providing administrative support, and coordinating office activities to ensure a smooth and efficient work environment.

• Serve as the first point of contact for visitors, greeting guests warmly, facilitating signing in, issuing visitor badges, orientation and directing them to appropriate personnel or meeting rooms.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Manage incoming and outgoing mail and packages, including sorting, distributing, and shipping.
• Maintain the reception area and ensure it is clean, organized, and presentable at all times.
• Provide administrative support to various departments, including scheduling meetings, managing calendars, making travel arrangements, and expense reports – as needed.
• Assist with data entry, filing, report updates, and document preparation as needed.
• Coordinate office & kitchen supplies inventory and place orders as needed.
• Assist with organizing company events, meetings, and conferences.
• Assist with special projects and other duties as assigned by management.
• Coordinate office activities and ensure office operations run smoothly.
• Daily facility support, including basic straightening of the kitchen area, coffee machine, refrigerator stocking, etc.
• Oversee office equipment maintenance and repairs, including printers, copiers, and fax machines.
• Liaise with the facility manager, building management and vendors for facility-related issues, such as maintenance, repairs, and janitorial services.
• Assist with office relocations, seating assignments, signage and space planning activities as needed.
• Implement and maintain office policies and procedures to ensure compliance with company standards.

• High school diploma or equivalent; additional certification in office administration or related field is a plus.
• Proven experience in a similar role, preferably in a corporate or office environment.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Google tools (Gmail, calendars, Docs, Sheets, etc.), Microsoft Office Suite (Word & Excel), and other office software.
• Ability to work independently with minimal supervision and as part of a team.
• Attention to detail and accuracy in completing tasks.

The following are representative of the typical working environment and physical demands of this position. To successfully perform the essential functions of this job, you will be required to:

• Sit/stand at a desk for prolonged periods, primarily sedentary work
• Communicate with others to exchange information
• Operate standard office equipment that may require repetitive motions of the wrists, hands, and/or fingers
• Perform tasks that require bending, reaching, pushing, pulling, lifting, and carrying to move objects

Packsize is an Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, Packsize policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply.

Reasonable accommodations in the application process will be provided to qualified individuals with disabilities.