Executive Assistant

Location and

Job Title:

Executive Assistant
Kaplen JCC on the Palisades
411

E. Clinton Ave.
Tenafly, NJ 07670

SUPERVISOR:
Chief Executive Officer
STATUS:
Full time, On-site

If you are interested in being part of a warm and welcoming professional team focused on ensuring a place of belonging and delivering excellent opportunities to its members and the community, come join our team. The Kaplen JCC on the Palisades (Kaplen JCC) is seeking a professional who wish to be a part of a passionate team working together to strengthen and support a vibrant, engaged, and inclusive community.

We offer a collaborative and mission-aligned work culture where your skills and contributions are valued. This role provides a unique opportunity to work closely with executive leaders and make a meaningful impact.

Join a dynamic, mission-driven team at the Kaplen JCC on the Palisades as the Executive Assistant. In this highly visible role, you’ll be at the heart of our organization – providing high-level administrative support to the CEO, Leadership Team, and Board of Trustees. This is more than a typical assistant position: you’ll be a trusted partner and strategic problem-solver, helping to ensure the smooth operation of executive functions and board governance, while representing the Kaplen JCC with professionalism, positivity, and discretion.

You’ll play a critical role in supporting the CEO, Board and Leadership Team with a wide range of administrative and strategic functions. Responsibilities include, but are not limited to:

• Ensure strong internal communication between leadership and staff, helping to strengthen a culture of trust and collaboration.
• Act as a professional liaison for the CEO with internal staff, community partners, donors, and other stakeholders.
• Manage calendars and travel for the CEO and key leadership, resolving scheduling conflicts and prioritizing key meetings.
• Manage special projects and initiatives that support the strategic goals of the organization.
• Draft, edit, and proofread high-level communications, reports, and presentations.
• Handle confidential documentation and conversations with discretion and professionalism.

• Serve as the primary point of contact for the Board of Trustees, Executive Committee and Governance Committee.
• Plan, schedule, and manage logistics for all Board and committee meetings and retreats.
• Anticipate needs and prepare materials for executive meetings, Board meetings, retreats, and related presentations.
• Develop and maintain a robust communications strategy for Board members, including digital communications and materials distribution.
• Support Board members with their organizational needs and ensure they are well-prepared for meetings and engagements.

• Maintain and advance technology-based efficiencies to support and improve administrative processes.
• Manage purchasing and budgeting for Board and executive administrative needs.
• Field phone calls and visitor inquiries with warmth and professionalism.

$60,000 - $70,000 commensurate with experience

• Complimentary JCC family or Individual membership
• Employee discounts on all programs, services and events
• Generous paid time off, paid floating federal holidays, paid Jewish holidays
• Health and dental insurance
• 403(b) employer contribution
• FSA/HSA options
• Life insurance
• Long-term disability

• Strong interpersonal skills and a professional, approachable demeanor
• Exceptional organizational and project management skills
• Excellent written and verbal communication skills with a keen attention to detail
• Proven discretion and ability to handle sensitive information
• Advanced proficiency in Microsoft Office Suite;
  Salesforce experience a plus
• Minimum 5 years of executive-level administrative experience
• Tech-savvy and eager to learn new platforms and systems

• Deep commitment to the mission and values of the Kaplen JCC
• Team player with a “no task is too small” mindset
• Positive, proactive, and solutions-oriented
• St…