Family-Office Manager

WHY CANYON STATE ELECTRIC?

• Arizona's Top Workplaces, 2024 - 2025
• Arizona's Most Admired Companies, 2022 - 2025
• Ranking Arizona:
  Best Place to Work, 2018 - 2025
• Ranking Arizona:
  Best Workplace Culture, 2019 - 2025
• Arizona's Fastest Growing Companies, 2025
• Inc. 5000, 2021, 2025
• Inc. Best in Business, 2022

Join our award-winning, employee-owned construction team in Arizona! As Arizona's single-source solution for electrical construction, we prioritize your well-being by offering full benefits, career growth, and fun perks like team-building activities. We support your skill development and career goals. Choose Canyon State Electric, voted the Best Place to Work in Phoenix since 2018.

Canyon State Electric is seeking a highly organized, proactive, and detail-oriented Family Office Manager to oversee and manage the personal and professional affairs of the CEO and her family. This role is a unique blend of Family Manager, Executive Assistant, and Personal Assistant responsibilities, requiring an individual who can think strategically, anticipate needs, and execute with precision – including managing financial matters, household budgets, and accounting functions.

The ideal candidate will own the job, taking full responsibility for managing the executive’s life, home, assets, and travel while optimizing time, costs, and overall efficiency. This position is not just about completing tasks but about thinking ahead, solving problems and streamlining processes to ensure the executives can operate at their best.

• Act as the "CEO" of the CEO's life – maintaining personal and family calendar, ensuring seamless scheduling that factors in travel, meetings, and family obligations.
• Anticipate and coordinate all aspects of the CEO's schedule, including personal appointments, errands, and events.
• Manage household operations, including maintenance, vendor relationships, and property management.
• Plan and coordinate business, personal, and family travel, optimizing travel itineraries for cost, convenience and comfort.
• Research and book accommodations, flights, transportation and activities while managing travel budgets.
• Ensure all travel logistics are thoughtfully aligned with the needs of the CEO and her family.
• Oversee personal and family assets including financial, real‑estate and other investments, in collaboration with financial advisors and other professionals.
• Track and ensure the efficient use of resources, including maintaining accurate records of household budgets, expenses, accounts payable and receivables using Quick Books.
• Process and reconcile personal and household accounts, ensuring timely payment of bills and accurate financial tracking.
• Think beyond direct instructions to anticipate needs, solve problems and achieve overarching goals.
• Optimize processes and systems to save time and money while maximizing results.
• Provide thoughtful recommendations and solutions to improve the family's lifestyle and operations.
• Manage personal communications and correspondence, ensuring timely responses and follow‑ups.
• Handle confidential information with discretion and professionalism.
• Coordinate with family members, staff and external contacts to ensure smooth daily operations.
• Maintain meticulous attention to detail in all aspects of life management, from scheduling to budgeting.
• Proactively identify and resolve potential issues before they arise.

• 5+ years of experience in a similar role, such as Family Office Manager, Executive Assistant or Personal Assistant.
• Accounting and bookkeeping experience is required, including:
  • Proficiency with Quick Books for managing accounts payable and receivables
  • Experience tracking budgets, expenses and financial resources for personal or family offices
  • Ability to reconcile accounts and maintain accurate financial records
  • Understanding of basic bookkeeping principles and practices
  • Comfortable working with financial advisors, CPAs and other financial professionals
• Experience managing high‑level individuals' or families' personal and professional lives.
• Exceptional organizational and time‑management skills.
• Strong strategic thinking and problem‑solving abilities, with a…