Operations Manager

Job Profile

Administrative Operations Manager 1

Administrative Operations

Full time

$65,000.00 USD Annual

11:59 PM Arizona time the day before the posted End Date.

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Manages the routine operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Salary: $60,000 to $65,000 annually; DOE

As part of a team of Fiscal and HR staff, the Operations Manager provides fiscal, transactional, and management support for multiple departments with Educational Outreach & Student Services (EOSS). The Operations Manager is responsible for a wide range of duties, which include, but are not limited to, accounting, purchasing, grant management, data analysis, planning, and developing internal procedures. The duties will also include purchasing card management, an in-depth knowledge of fiscal policy, building and creating reports from various databases and software programs, and acting as a resource for the EOSS department's fiscal staff.

These functions include assisting with accounting, position funding, strategic planning, inventory control, internal procedures, and other functions that have been designated.

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits available on day one.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events, along with discounts from ASU partnerships.

This is an in-person, full-time position with a standard schedule of Monday through Friday, 8:00 am to 5:00 pm.

• Professionally represent department/program
• Sit or stand for prolonged periods of time
• Work collaboratively across various departments within the University, as well as with diverse populations and groups
• Develop and deliver presentations to groups
• Use computers effectively – including inputting, reviewing, and retrieving information, extended periods of viewing a screen, and using a mouse and keyboard
• Use critical thinking to make decisions and/or analyze data
• Communicate effectively both orally and in writing
• Walk throughout campus for meetings or events, regardless of the weather
• Work collaboratively to achieve objectives
• Climb stairs in locations with no elevator, such as the mezzanine level of the MU, or Irish Hall
• Ability to lift 35 lbs

• Audit / Reconciliation Accuracy (70%)
  • Ensure monthly account and PCard reconciliations
  • Review line items for accuracy/compliance/backup, and provide approvals
  • Handle reconciliation issues, queries, and escalations
  • Run outstanding encumbrances report, match exception report, travel dashboard, RFF dashboard, and PCD report weekly; follow up with BOS as needed
  • Work with teams on correcting audit findings; work with AD on how to be preventative in the future
• Operations Management (20%)
  • Monitor BOS queues and approve initial purchase transactions- review/approve for compliance and backup (adjustments reviewed and approved by BOM) in Workday
  • Review/Approve operational expenses in Workday
  • Review/Approve PCDs in Workday for compliance and backup
  • Ensure efficient processing of the team and escalation if needed
  • Review/Approve Scholarships; ensure disbursement; follow up if needed
  • Ensure work tags are being used correctly/accurately so the BOM can use them for budgets
  • Review computer user list annually (as requested)
• Supervision of Operations Specialists (10%)
  • Provide supervision, coaching, workload guidance, and performance oversight
  • Conduct…